Agenda and draft minutes

Joint Meeting of the Cabinet / Education Skills and Culture Scrutiny Committees - Wednesday, 16th June, 2021 2.00 pm

Venue: Via Microsoft Teams

Items
No. Item

1.

Appointment of Chairperson and Vice Chairperson

Minutes:

It was agreed that Councillor S.Reynolds be appointed Chairperson and that Councillor S.Rahaman be appointed Vice Chairperson for this joint meeting.                

2.

Declarations of Interests

Minutes:

The following Members made a declaration of interest at the commencement of the meeting:

 

           

 

Cllr Mathew Crowley

Re:

Strategic School Improvement Programme - Proposal to Establish an English-Medium 3 - 11 School to replace Alltwen, Godre'rgraig and Llangiwg Prmary Schools all of which will be Discontinued 31st August 2024 as he is a Governor at Awel y Môr Primary School and Tywyn Primary School

 but has dispensation to speak and vote.

Cllr Wyndham Griffiths

Re:

Strategic School Improvement Programme - Proposal to Establish an English-Medium 3 - 11 School to replace Alltwen, Godre'rgraig and Llangiwg Prmary Schools all of which will be Discontinued 31st August 2024 as he is a Governor at Blaenhonddan Primary School and Waunceirch Primary School but has dispensation to speak and vote.

Cllr Sian Harris

Re:

Strategic School Improvement Programme - Proposal to Establish an English-Medium 3 - 11 School to replace Alltwen, Godre'rgraig and Llangiwg Prmary Schools all of which will be Discontinued 31st August 2024 as she is a Governor at Creunant Primary School but has dispensation to speak and vote.

Cllr Stephen Hunt

Re:

Strategic School Improvement Programme - Proposal to Establish an English-Medium 3 - 11 School to replace Alltwen, Godre'rgraig and Llangiwg Prmary Schools all of which will be Discontinued 31st August 2024 as he is a Governor at Blaendulais Primary School and YGG Blaendulais but has dispensation to speak and vote.

Cllr Jane Jones

Re:

Strategic School Improvement Programme - Proposal to Establish an English-Medium 3 - 11 School to replace Alltwen, Godre'rgraig and Llangiwg Prmary Schools all of which will be Discontinued 31st August 2024 as she is a Governor at The Federated Primary Schools of the Upper Afan Valley but has dispensation to speak and vote.

Cllr Dennis Keogh

Re:

Strategic School Improvement Programme - Proposal to Establish an English-Medium 3 - 11 School to replace Alltwen, Godre'rgraig and Llangiwg Prmary Schools all of which will be Discontinued 31st August 2024 as he is a Governor at Ysgol Cwm Brombil but has dispensation to speak and vote.

Cllr Simon Knoyle

Re:

Strategic School Improvement Programme - Proposal to Establish an English-Medium 3 - 11 School to replace Alltwen, Godre'rgraig and Llangiwg Prmary Schools all of which will be Discontinued 31st August 2024 as he is a Governor at YGG Cwm Nedd but has dispensation to speak and vote.

Cllr Alun Llewelyn

Re:

Strategic School Improvement Programme - Proposal to Establish an English-Medium 3 - 11 School to replace Alltwen, Godre'rgraig and Llangiwg Prmary Schools all of which will be Discontinued 31st August 2024 as he is a Governor at

Ysgol Gymraeg Ystalyfera-Bro Dur but has dispensation to speak and vote.

Cllr Sandra Miller

Re:

Strategic School Improvement Programme - Proposal to Establish an English-Medium 3 - 11 School to replace Alltwen, Godre'rgraig and Llangiwg Prmary Schools all of which will be Discontinued 31st August 2024 as she is a Governor at Melin Primary School but has dispensation to speak and vote.

Cllr Rhidian Mizen

Re:

Strategic School Improvement  ...  view the full minutes text for item 2.

3.

Strategic School Improvement Programme - Proposal to Establish an English-Medium 3 - 11 School to replace Alltwen, Godre'rgraig and Llangiwg Prmary Schools all of which will be Discontinued 31st Augsut 2024 (enclosed within Cabinet Papers)

Minutes:

The Chief Executive, Karen Jones, provided information with regards to the delay of the issuing of the consultation report, subsequent to the tape recording which appeared on social media. The decision to delay the consultation report was taken to ensure some additional due diligence on the processes that the Council has undertaken in bringing forward the advice. The decision-making processes concerning the school reorganisation programme were considered as part of this additional work. Following this work a report was produced. The conclusion from the report indicates that the Council can take all assurances regarding its systems and processes. Some recommendations have been made within the report and this includes that meetings are accurately recorded so that openness and transparency are maintained.

 

The report has been shared with the Auditor General who has concluded that he does not wish to undertake specific audit work at this present time. He has acknowledged that there are some procedural items which need to be addressed and he has asked for sight of the action plan in response to the recommendations. He has also advised that when the Public Services Ombudsman work is complete he will look at the findings at that time.

 

The Public Services Ombudsman has advised that he is not aware of any issue that will stop the report on the agenda being discussed at the meeting. He has also advised that the focus of the remainder of his investigations will focus on the member directly and not on the systemic or broader issues.

 

The Director of Education, Andrew Thomas, was invited to provide an overview on the item for discussion. Mr Thomas provided a brief update with regards to two recent correspondence received, asking for reconsideration of the recommendation within the report. Mr Thomas advised that the letters did not ask to be circulated to Members. However Members will be provided with a copy of the response to be sent to both organisations, irrespective of the outcome from the meeting.

 

Members were advised that the report indicates the decision is subject to a three day call in, however it is intended for immediate implementation. The Statutory Notice reflects the date. The reason for this is that if Members were in agreement to progress the item, then the full statutory 28 days’ notice is all within term time.

 

Mr Thomas categorically stated that there was no intention to close any other schools, other than the three mentioned and attached to the report to be discussed. 

 

Mr Thomas went through some of the issues identified in the consultation. Members were provided with a rationale for the chosen site of the proposed school. Mr Thomas went through the size requirements of the new school with the pupil size indicated and highlighted that the proposed area already had outdoor playing fields etc. so these would not need to be sourced. Further, there are no other sites within the area required to accommodate a school of the proposed size.

 

There are health and well-being benefits identified  ...  view the full minutes text for item 3.