Agenda and draft minutes

The Chair announced the order for the agenda, it was noted it would read:

1.      Declarations of Interest

2.      Minutes of Previous meeting (pages 5-10)

3.      Pre-decision Scrutiny

4.      Action Log (11-14)

The Chair highlighted that they would be scrutinising items 6 and 12 of the Environment, Regeneration and Streetscene Services Cabinet Board.

However the Chair wished to make comments on:

Item 5 - ‘Proposed 30mph Speed Limit Traffic Regulation Orders associated with Welsh Government 20mph Default Speed Limit National Roll’

The Chair highlighted that Members had received an All Members Seminar on the proposed scheme and therefore felt it appropriate to make a comment on behalf of the Committee. It was noted that concerns were raised around the Scheme around the allocation of funding, the delivery and maintenance around the scheme. It was highlighted that officers liaised with Welsh Government around the costings and there were concerns around the South West Wales Police enforcing the scheme.

Officers highlighted that within page 6 of the ‘Proposed 30mph Speed Limit Traffic Regulation Orders associated with Welsh Government 20mph Default Speed Limit National Roll’ report that the third paragraph under the ‘Integrated Impact Assessment’ section of the circulated report was included in error, and should not be considered as part of the report.

There were none.

For the Committee to approve the accuracy of the minutes of the meeting held on 6 October 2022.

The minutes of the meeting held on 6 October2022 were approved as an accurate record of proceedings.

To select appropriate items from the Cabinet Board agenda for Pre-Decision Scrutiny (Cabinet Board reports included for Scrutiny Members)

National Underground Assets Register

Members were updated on the request to join the UK Government sponsored Geospatial Commission’s National Underground Assets Register Project, as detailed within the circulated report.

Officers informed members that there was an error contained within the report. It was noted that the report was to read ‘only eleven of twenty Local Authorities in Wales yet to sign up’ and not ‘only one of two Local Authorities in Wales yet to sign up’ as detailed within the report.

Members queried what the benefit would be for the Local Authority to participate with the project. Members asked that information be provided on the what the current staff, time and costs would be on gathering the information that would be required as this information would need to be updated every 3 months and could potentially affect resources. Officers highlighted that they currently don’t have the information to provide, however informed the Committee that the overall success of this would be for everyone to take part.

The Committee felt it was important that a further report be brought back to committee Reviewing the decision, detailing further information around the costs and benefits of the scheme and how the Council wishes to continue with project.

Therefore following a proposer and a seconder an additional recommendation was added to the main recommendation, as per below:

Having had due regard to the first stage Integrated Impact Assessment it is recommended that:

·        The Council participates in the NUAR project and signs up the Data Distribution Agreement further to Option 2 in the report;

·        The Director of Environment & Regeneration, in consultation with the Head of Legal and Democratic Services be authorised to sign the Data Distribution Agreement on behalf of the Council

·        Should there be a revenue pressure arising from involvement in the project further to Option 2 then funding would need to be identified within the existing Environment & Regeneration budget should continuation be considered a priority.

·        That a report be brought back in April 2024, detailing a Review of the decision inclusive of further information around the costs and benefits of the scheme and how the Council wishes to continue with the project.

Following Scrutiny, the above recommendation was supported by the Committee to Cabinet Board.

Key Performance Indicators 2022/2023 – Quarter 1(1st April 2022 – 30th June 2022)

Members received information relating to quarter 1 of the Performance Management Data detailed in Appendix 1 and the Compliments and Complaints information detailed in Appendix 2 for the period 1 April 2022 to 30 June 2022 for Environment, Regeneration and Streetscene Services Cabinet Board, as detailed within the circulated report.

Scrutiny raised the following points in relation to the performance indicators and asked officers consider these points for future performance reports:

PI/367 - PPN/001ii - Percentage of high risk businesses that were liable to a programmed inspection that were inspected for Food Hygiene

·        Members queried the above Performance Indicators and shared their concerns around them being in the red category. It was noted that members  ...  view the full minutes text for item 4.

For the Committee to comment on and note the actions and the progress from the previous meetings.

The Action Log was noted.

Any urgent items (whether public or exempt) at the discretion of the Chairperson pursuant to Section 100B (4) (b) of the Local Government Act 1972.

There was none.