To select appropriate items
from the Cabinet Board agenda for Pre-Decision Scrutiny (Cabinet Board reports
included for Scrutiny Members)
Minutes:
National
Underground Assets Register
Members
were updated on the request to join the UK Government sponsored Geospatial
Commission’s National Underground Assets Register Project, as detailed within
the circulated report.
Officers
informed members that there was an error contained within the report. It was
noted that the report was to read ‘only eleven of twenty Local Authorities in
Wales yet to sign up’ and not ‘only one of two Local Authorities in Wales yet
to sign up’ as detailed within the report.
Members
queried what the benefit would be for the Local Authority to participate with
the project. Members asked that information be provided on the what the current
staff, time and costs would be on gathering the information that would be
required as this information would need to be updated every 3 months and could
potentially affect resources. Officers highlighted that they currently don’t
have the information to provide, however informed the Committee that the
overall success of this would be for everyone to take part.
The
Committee felt it was important that a further report be brought back to
committee Reviewing the decision, detailing further information around the costs
and benefits of the scheme and how the Council wishes to continue with project.
Therefore
following a proposer and a seconder an additional recommendation was added to
the main recommendation, as per below:
Having
had due regard to the first stage Integrated Impact Assessment it is
recommended that:
·
The
Council participates in the NUAR project and signs up the Data Distribution
Agreement further to Option 2 in the report;
·
The
Director of Environment & Regeneration, in consultation with the Head of Legal
and Democratic Services be authorised to sign the Data Distribution Agreement
on behalf of the Council
·
Should
there be a revenue pressure arising from involvement in the project further to
Option 2 then funding would need to be identified within the existing
Environment & Regeneration budget should continuation be considered a
priority.
·
That
a report be brought back in April 2024, detailing a Review of the decision
inclusive of further information around the costs and benefits of the scheme
and how the Council wishes to continue with the project.
Following
Scrutiny, the above recommendation was supported by the Committee to Cabinet
Board.
Key
Performance Indicators 2022/2023 – Quarter 1(1st April 2022 – 30th June 2022)
Members
received information relating to quarter 1 of the Performance Management Data
detailed in Appendix 1 and the Compliments and Complaints information detailed
in Appendix 2 for the period 1 April 2022 to 30 June 2022 for Environment,
Regeneration and Streetscene Services Cabinet Board, as detailed within the
circulated report.
Scrutiny
raised the following points in relation to the performance indicators and asked
officers consider these points for future performance reports:
PI/367 - PPN/001ii -
Percentage of high risk businesses that were liable to a programmed inspection
that were inspected for Food Hygiene
·
Members queried the above Performance
Indicators and shared their concerns around them being in the red category. It
was noted that members understood the pressures of the pandemic and understood
that this was a main factor.
PI/430 - Percentage of
private water supplies where a risk assessment has been carried out in
accordance with drinking water standards
·
Members queried the above Performance
Indicators and shared their concerns around them being in the red category. It
was noted that members understood the pressures of the pandemic and understood
that this was a main factor.
PI/519 - Percentage of high risk businesses
that were liable to a programmed inspection that were inspected for Trading
Standards & Animal Health
·
Members queried the above Performance
Indicators and shared their concerns around them being in the red category. It
was noted that members understood the pressures of the pandemic and understood
that this was a main factor.
PI/859 & PI/860 –
Number of household missed collections
·
Currently has a raw figure number, Members asked
that it would be helpful to have this information as the total number expressed
as a percentage and a target set on it.
·
Members requested a new Performance Indicator
detailing the percentage on missed collections that had been returned and
collected, including information on the process on next steps. This would allow
scrutiny to have an understanding of what collections were missed and how many
of those were collected.
PI/559 – average number of
days to collect excess and side waste
·
Members requested a new performance Indicator on
Excess and side Waste, number of days to collect/clear/investigate.
PI/906 - Percentage of
successful waste enforcement prosecutions.
·
It is showing as just 1 prosecution which is given
a percentage of a 100% - Members asked whether this should be based on the
reporting figures. Officers explained
that members can have the information however they wish to receive it, however,
the information is based on how many prosecutions are completed and how
successful those prosecutions are.
·
Members asked that the fixed penalties and
prosecutions be separated in to two different performance indicators.
PI/559 - Average number of
days to clear fly-tipping
·
Members asked whether both telephone and online
reporting’s from members are included in the data. Officers confirmed that yes,
the information should include both telephone and online reporting’s.
·
Members asked that a new Performance Indicator be
provided on the Percentage of Fly tipping reports which result as prosecution.
PI/907 - Number of
successful dog fouling prosecutions including fixed penalty notices.
·
Members asked why the result of this
performance indicator is so low and why it is not showing as a percentage.
Officers explained that enforcement officers need witness dog fouling and it is
very difficult to prosecute particular activity. Members requested information
in relation to the staff’s schedule of activity to have an understanding of the
areas that are patrolled.
PI/579 - Percentage of all
planning applications determined in time
·
It was noted that this particular target had
been affected due to staffing levels, officer reassured members that they were
in a process of recruitment.
Following
scrutiny, it was agreed that report be noted.