Agenda and minutes

Agreed that Cllr.A.R.Lockyer be appointed Chairperson for the meeting.

That the minutes of the 2 August 2018 be noted by Committee.

Report of the Director of Social Services, Health and Housing

Decision:

That the report be noted by Committee.

Report of the Director of Social Services, Health and Housing

Decision:

That the Western Bay Youth Justice and Early Intervention Youth Justice Plan 2018-2019 be commended to Council for approval.

Reason for the Decision:

To enable the Western Bay Youth Justice and Early Intervention Service on behalf of Neath Port Talbot County Borough Council to undertake its duties to deliver youth justice services in line with the Crime and Disorder Act 1998. Services include preventing children and young people from entering the youth justice system, supervising young people in the community, the secure estate, supporting families and victims in partnership with other agencies.

Implementation of Decision:

The decision will be implemented after the 3 day call in period.

Report of the Head of Commissioning, Support and Direct Services

Decision:

That the report be noted.

Report of the Head of Commissioning, Support and Direct Services

Decision:

That the report be noted.

Report of the Head of Commissioning, Support and Direct Services

Decisions:

1.   That the Head of Commissioning, Support and Direct Services take the lead in commencing a procurement exercise in order to establish a framework for the provision of supported living schemes and specialist domiciliary care services for people with a learning disability, which can be capable of being used by Neath Port Talbot County Borough Council and Abertawe Bro Morgannwg University Health Board;

2.   That following the procurement process, the Head of Commissioning, Support and Direct Services be granted delegated authority to enter into a framework agreement with the bidder(s) evaluated as offering the most economically advantageous tender (taking into account the quality and cost of the bids), for the provision of supported living and specialist  domiciliary care service for people with a learning disability;

3.   That when the framework has been established the Head of Commissioning, Support and Direct Services to use the framework, where appropriate to purchase supported living and specialist domiciliary care services;

4.   That subsequent to the establishment of the framework, the Head of Commissioning, Support and Direct Services use the framework to commence a mini-competition for the re-procurement of existing supported living schemes and specialist domiciliary care services for people with a learning disability;

5.   If required, public consultation be undertaken to implement the proposal;

6.   That the Head of Commissioning, Support and Direct Services enter into an agreement with Abertawe Bro Morgannwg University Health Board to lead and host the framework.

Reason for Decisions:

Undertaking a procurement exercise to establish a framework for supported living schemes and specialist domically care services for people with a learning disability will ensure that the Council is legally compliant when purchasing these services. In addition, this will ensure that the Council is best placed to continue meeting the needs and demands of those that require these services through the purchasing of high quality and financially sustainable services.

Re-procuring supported living schemes and specialist domically care services for people with a learning disability provides an opportunity to review current services and ensure that they are best placed to meet current and future needs.  In addition, the re-procurement exercise will ensure that the Council is complaint  with the Public Contract Regulations 2015 and the Council’s Contract Procedure Rules.

If the decision results in a change to the type or level of service, entering into a public consultation will ensure that the views and opinions of the public inform the Council’s decision making.

Entering into an arrangement with ABMU Health Board in regards to the development and hosting of the framework will offer protection to the Council in the event of a dispute between partner authorities.

Implementation of Decisions:

That the decisions will be implemented after the three day call in period.

Consultation:

There was no requirement under the Constitution for external consultation on this item but there may be a requirement  to undertake public consultation if it is identified that the procurement exercise represents a change to the nature or level of service.  However, at this stage it is  ...  view the full minutes text for item 7.

Decision:

Noted

To resolve to exclude the public for the following items pursuant to Regulation 4 (3) and (5) of Statutory Instrument 2001. No. 2290 and the relevant exempt paragraphs of Part 4 Schedule 12A to the Local Government Act 1972.

Private Report of the Head of Children and Young People’s Services

Decisions:

1.   That the Head of Commissioning, Support and Direct Services be granted delegated authority to enter into a new contract with NPT Carers Service for the provision of Carer related services until 31 March 2018, with an option to extend this contract for a further period of up to 12 months;

2.   That if required a public consultation to be undertaken to support the recommissioning and procurement of Carer related services;

3.   That subsequent to a review of the current Carer related services, a competitive open procurement exercise be commenced to re-procure these services;

4.   That following the procurement process, the Head of Commissioning, Support and Direct Services be granted delegated authority to enter into a new contract(s) with the bidder(s) evaluated as offering the most economically advantageous tender (taking into account the quality and cost of the bids) for the provision of Carer related services.

Reason for Decisions:

To enable the Council to enter into a new contract with NPT Carers Service will provide the Council with a legally binding agreement setting out the approved terms of working with NPT Carers Service and ABMU Health Board.  This will offer protection to the Council in the event of a dispute and ensure that the provider delivers in line with the Council’s expectations.

Implementation of Decisions:

That the decision will be implemented after the three day call in period.

Consultation:

There is no requirement under the Constitution for external consultation on this item but following a review of the current service mode, there may be a requirement to undertake public consultation if it is identified that the new service model to be commissioned requires a change to the nature or level of service.

Private Report of the Head of Commissioning, Support and Direct Services

Decisions:

1.   That the Head of Commissioning, Support and Direct Services undertake a review and consider options in regards to the Councils Homecare Service model;

2.   That the Head of Commissioning, Support and Direct Services as part of the review and consideration of options commences engagement and communication with the Homecare Workforce.

Reason for Decisions:

To ensure that we have a sustainable Homecare service that is able to meet the changing needs and demands of our local population and to ensure that the workforce has an opportunity to shape and inform decision making in regards to the future Homecare model.

Implementation of Decisions:

The decision will be implemented after the three day call in period.

Private Report of the Head of Commissioning, Support and Direct Services

Decision:

That approval be granted in principle to renew the Lease for a further 5 years on terms and conditions to be agreed by the Head of Property and Regeneration in consultation with the Head of Commissioning, Support and Direct Services.

Reason for Decision:

The reason for the decision is to enable the Service to enter into a lease agreement with Tai Tarian for 32 Southville Road, Port Talbot SA12 7DS for the continuation of the service.

Implementation of the Decision:

That the decision will be implemented after the three day call in period.