Agenda item

Report of the Head of Commissioning, Support and Direct Services

Decisions:

 

1.   That the Head of Commissioning, Support and Direct Services take the lead in commencing a procurement exercise in order to establish a framework for the provision of supported living schemes and specialist domiciliary care services for people with a learning disability, which can be capable of being used by Neath Port Talbot County Borough Council and Abertawe Bro Morgannwg University Health Board;

 

2.   That following the procurement process, the Head of Commissioning, Support and Direct Services be granted delegated authority to enter into a framework agreement with the bidder(s) evaluated as offering the most economically advantageous tender (taking into account the quality and cost of the bids), for the provision of supported living and specialist  domiciliary care service for people with a learning disability;

 

3.   That when the framework has been established the Head of Commissioning, Support and Direct Services to use the framework, where appropriate to purchase supported living and specialist domiciliary care services;

 

4.   That subsequent to the establishment of the framework, the Head of Commissioning, Support and Direct Services use the framework to commence a mini-competition for the re-procurement of existing supported living schemes and specialist domiciliary care services for people with a learning disability;

 

5.   If required, public consultation be undertaken to implement the proposal;

 

6.   That the Head of Commissioning, Support and Direct Services enter into an agreement with Abertawe Bro Morgannwg University Health Board to lead and host the framework.

 

 

 

Reason for Decisions:

 

Undertaking a procurement exercise to establish a framework for supported living schemes and specialist domically care services for people with a learning disability will ensure that the Council is legally compliant when purchasing these services. In addition, this will ensure that the Council is best placed to continue meeting the needs and demands of those that require these services through the purchasing of high quality and financially sustainable services.

 

Re-procuring supported living schemes and specialist domically care services for people with a learning disability provides an opportunity to review current services and ensure that they are best placed to meet current and future needs.  In addition, the re-procurement exercise will ensure that the Council is complaint  with the Public Contract Regulations 2015 and the Council’s Contract Procedure Rules.

 

If the decision results in a change to the type or level of service, entering into a public consultation will ensure that the views and opinions of the public inform the Council’s decision making.

 

Entering into an arrangement with ABMU Health Board in regards to the development and hosting of the framework will offer protection to the Council in the event of a dispute between partner authorities.

 

Implementation of Decisions:

 

That the decisions will be implemented after the three day call in period.

 

Consultation:

 

There was no requirement under the Constitution for external consultation on this item but there may be a requirement  to undertake public consultation if it is identified that the procurement exercise represents a change to the nature or level of service.  However, at this stage it is not believed that the procurement exercise will result in a change to the nature or level of service as the services are based on the service users care plan.

 

As detailed in the decisions point 5 Officers will undertake a public consultation exercise if there is an identified need to do so.

 

To ensure co-production in the commissioning of services, officers will undertake engagement with all key stakeholders, including those that use services and their families/carers.  Feedback from this engagement will support both the establishment of the framework and the purchasing of services through the framework.