Agenda and minutes

Joint Resilience Committee - Friday, 22nd July, 2016 10.00 am

Venue: Committee Room 1/2 - Port Talbot Civic Centre. View directions

Contact: Gina Cirillo  Committee/Member Services Officer

No. Item


Appointment of Chairperson (2016/2017) (City and County of Swansea)



that Councillor Mrs.M.H.Jones (City and County of Swansea) be appointed Chairperson for municipal year 2016/17.



Appointment of Vice-Chairman (2016/2017) (Neath Port Talbot CBC)



that Councillor A.N.Woolcock (Neath Port Talbot County Borough Council) be appointed Vice Chairperson for  municipal year 2016/17.



Minutes of the Joint Resilience Committee held on 15 March 2016. pdf icon PDF 106 KB


The Minutes of the Joint Resilience Committee held on 15 March 2016, were received and noted as a true and accurate record.



Any urgent items at the discretion of the Chairman pursuant to Section 100(4)(b) of the Local Government Act 1972


Because of the need to deal now with the matter contained in Minute No. 7 below, the Chairman agreed that this could be raised at today’s meeting as an Urgent Item pursuant to Section 100B (4) (b) of the Local Government Act 1972.




Due to the time element.


Access to Meetings - to resolve to exclude the public for the following items pursuant to Section 100(A)(4) & (5) of the Local Government Act 1972, and Exempt Paragraph 15 of Part 4 of Schedule 12A to the above Act.



that pursuant to Section 100A(4) and (5) of the Local Government Act 1972, the public be excluded for the following items of business which involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the above Act.



Joint Resilience Update


Members were provided with an overview of the Key resilience challenges facing both authorities, to explain how the challenge were currently being addressed and was provided with an insight into the wider resilience framework which exists at a local, regional and national level.


Mr.S.Burgess presented to the Members a presentation.


Business Continuity Planning


Members were informed of the importance of Business Continuity Planning and its legal obligation under the civil Contingencies Act 2004.


It was highlighted that in 2015 Joint Emergency Managemnt Service team members attended a course and successfully gained accreditation to ISO 22301 standard in Business Continuity planning. As a result of attending the course it was made clear that there is room for improvement on the way Business Continuity is delivered.


It was noted that Joint Emergency Management Service Team would be meeting with the Corporate Directors to endorse the implementation of the Business Continuity Planning within Neath Port Talbot.


Rest Centres Update


Members were updated on a review that the Joint Emergency Management Service Team carried out in 2015/16. The review was of its ability to provide Rest Centres to those who had been evacuated as a result of an emergency. The thorough review was carried out by the Joint Emergency Management Service, with support from Social Services and the British Red Cross. The review highlighted several areas where the Joint Emergency Management Service could improve on, in the Neath Port Talbot area, which is highlighted in the private circulated report.


City Centre


It was Highlighted to members that part of the work in to develop business continuity plans and raising awareness to ensure the city’s business community can respond to incidents, work that has been undertaken, is on-going or is planned to start in the near future was listed in the circulated private report.




Members were informed that the area had a development plan in line with the Local Development Plan. The area had already had a significant investment on the old works site and in light of that and other matters a working group had been formed to oversee the area in terms of risk.


The initial working group consists of Police, Fire, WECTU, Health (Morriston site), the University (partners in new hospital development in Morriston) and DVLA and was formed as the hazard range in relation to the National Grid Pipeline Pressure Reduction Station (PRS) was revised and extended. The group is working towards:




JEMS has assisted with the development and delivery of a ‘lockdown’ plan for all schools in the CCOS area. The initial plan was based around Llanrhidian Primary School and since then, using that plan as the template, JEMS have presented to head teacher groups to roll out a corporate template.  This will help schools to develop their own bespoke plans for each site. It is hoped that all schools will have a workable plan in place in time for the September 2016 term.

JEMS is providing support to each school to review their Business Continuity  ...  view the full minutes text for item 6.


Urgent - Joint Resilience Update Report - Tyre Fire at Egans Waste


The Joint Resilience Committee was updated on the current position regarding the Tyre Fire at Egans Waste, Port Talbot, on the 12 July 2016.


Members also received a presentation on the Tyre Fire at Egans Waste.


Dates of future meetings

·       14th October 2016

·       6th January 2017

·       31st March 2017


·       14th October 2016 – Swansea

·       6th January 2017 – Neath Port Talbot

·       31st March 2017 - Swansea