Decisions

That the updated Residential and Non-Residential Care Charging Policy as detailed at Appendix A to the circulated report, be approved.

That the Head of Transformation be authorised to undertake scoping discussions with head teachers and chairs of governors over the establishment of a specialist provision for primary age pupils who externalise their needs.

1.      that any matters which normally require determination by Cabinet or Cabinet Boards, or any other Committee or Sub Committee of the Council, and which in the view of the Chief Executive, or a Corporate Director or a Head of Service necessitates a decision to be taken during the period 3 May to 30 May, 2017, then such Officer (s) in respect of matters within their Service functions, shall have delegated power to take a decision and to authorise any action on the matters in question, subject the use of the Pro forma attached and subject also to the following :-

          a.      any decisions taken must comply with normal reporting format, including compliance statement and reason for decision, except that implementation shall be with immediate effect without any call-in requirement;

          b.      all decisions shall be reported back to Members;

c.           this delegation will not include any determination of planning applications which are normally determined by the Planning Committee, unless deemed urgent by the Head of Planning in the context of statutory timescales; nor will it include decisions on any planning matters deemed to be “controversial” in the view of the Head of Planning.  Any planning applications dealt with under this delegation will be determined by the Head of Planning.

         d.      in exercising the above delegated powers, Officers will    be required to consult with three Members as follows:

(i)         From 4 May to 17 May – the current Mayor or Deputy Mayor and two other Members from different Political Groups (including one from any Majority Group);

(ii)          From 17 May to 31 May - the newly elected Leader or Deputy Leader (or in their absence the newly elected Mayor or Deputy Mayor) and two other Members from different Political Groups (including one from any Majority Group).

         Subject in both cases to these groups being constituted.

2.           that the Mayor or Deputy Mayor be authorised to be present at the opening of tenders during the period set out in (i) above and the Leader or Deputy Leader (or in their absence  the Mayor or Deputy Mayor) during the period set out in (ii) above.

That, in line with approved policy, Local Authority Governor representatives be appointed to the existing and forthcoming vacancies that arise up to and including the end of the Summer Term 2016/17 set out below:

Blaendulais Primary

Mr.G.James

Creunant Primary

Mrs.S.Griffiths

Crymlyn Primary

Mrs.J.Jones

St Joseph’s Roman Catholic School and 6^th Form

Mr.P.Lindsay

Tywyn Primary

Cllr.E.V.Latham

That the consideration of appointment of Local Authority Representatives to the following schools, be deferred:

Abbey Primary (1 Vacancy)

Awel Y Mor Primary (1 Immediate Vacancy and 1 from 27/08/17)

Brynhyfryd Primary (1 Immediate Vacancy and 1 from 01/04/2017)

Catwg Primary (1 Vacancy)

Llansawel Primary (1 Vacancy)

Rhos Primary (1 Vacancy)

Tairgwaith Primary (1 Vacancy)

Tonnau Primary (2 Vacancies)

Waunceirch Primary (1 Vacancy)

Ysgol Gynradd Gymraeg Pontardawe (1 Vacancy)

Ysgol Gynradd Gymraeg Rhosafan (1 Vacancy)

Ysgol Gynradd Gymraeg Trebannws (1 Vacancy)

Ysgol Gynradd Gymraeg Y Wern (1 Vacancy)

Ysgol Gyfun Ystalyfera (1 Vacancy)

Ysgol Hendrefelin (1 Vacancy)

Agreed that Councillor A.N.Woolcock be appointed Chairperson for the meeting.

1.   That delegated authority be granted to the Head of ICT and Corporate Procurement to make awards to suppliers who have been appointed to external organisations frameworks to enable the Council to enter into arrangements for the provision of various corporate services for the period set out in the respective Frameworks and in line with the respective Framework terms;

2.   That delegated authority be granted to the Head of ICT and Corporate Procurement to establish and enter into Framework agreements (and any subsequent call off arrangements) for such corporate services where the Council does not utilise an existing Framework by and external organisation on such terms and conditions to be determined by the Head of ICT and Corporate Procurement.

Decision:

That the report be noted.

1.      That approval be granted for the cost associated with obtaining a summons and liability order in respect of Council tax remain at £42 for a summons and £24 for a liability order and that Business Rates remain at £41 for a summons and £29 for a liability order.

That the debts contained within the private circulated report be written off.

1.    That the miscellaneous grant fund applications be approved as follows:-

a.   Blaenhonddan Community Council (to provide grant of 95% to cover rent for 5 year period in line with rent review period £410 to be paid by community council);

b.   Blaenhonddan Community Council (to provide a grant of £600 and Blaenhonddan Community Council to pay £50 per annum towards rent of Caewern Park);

c.   Taibach Community Centre (grant of £3,600 per annum to cover the annual lease for an initial 5 year period in line with rent review period of Taibach Community Centre by Community Ventures);

d.   Tyn y Twr Bowling Club, 9 Edgehill Close, Port Talbot (grant to cover the annual lease of £300 per annum for initial 5 year period in line with the rent review period for the pavilion at the Bowling Club);

2.    That the miscellaneous grant fund applications be refused as follows, as they do not meet the criteria:

a.   Brainwave

b.   Derby Toc H Children’s Camp

That the Welsh Church Act Trust Fund applications be approved as follows:

1.   Pisgah Congregational Chapel Cilfrew Neath (grant of 25% of the cost up to a maximum amount of £1,000);

2.   St John the Baptist Church Glyncorrwg (maximum grant of £1,000 per policy provided they spend £4,000).

That the write off amounts contained within the private circulated report be approved.

That pursuant to Regulation 4(3) and (5) of Statutory Instrument 2001 No. 2290, the public be excluded for the following items of business which involved the likely disclosure of exempt information as defined in Paragraph 14 of  Part 4 of Schedule 12A to the Local Government Act 1972.

1.   That the requirements of competition are excluded and Rule 2.1 of the Corporate Procurement Rules be suspended;

2.   That the current arrangements be extended for the period of up to six months from 1 May 2017.

That the Council’s Second Property Asset Management Plan (2016 – 2021) as detailed within the circulated report, be approved.

That the monitoring report be noted.

That the Renewable and Low Carbon Energy Supplementary Planning Guidance (SPG), as detailed at Appendix 1 to the circulated report, and the Design SPG as detailed at Appendix 2 to the circulated report, be agreed as forming the basis for consultation.

That the Highway Technical Design Guide, as detailed at Appendix 3 to the circulated report, be agreed as forming the basis for consultation.

Having given due regard to the Equality Impact Assessment and the responses to the consultation and the impact assessments in relation to equality, risk, Welsh Language, legal and workforce, that the Welsh in Education Strategic Plan 2017-2020 be commended to Council for approval prior to submission to the Welsh Government with an implementation date of the 1 April 2017.

Having given due regard to the Equality Impact Assessment and having given consideration to the responses received during the consultation period and in line with the legislative requirements of the Learner Travel (Wales) Measure 2008, approval be granted for the Home to School Travel Policy 2017 which will be known as the 2017 policy with an implementation date of the 2017 policy as the 1 September 2017.

1.      That, in line with School Admissions Code, 2013 and the Education (Determination of Admission Arrangements) (Wales) Regulations 2006, approval be granted for the admission arrangements for community schools for 2018/2019 academic year as detailed in the circulated report.  

2.      That an annual report be provided to Children, Young People and Education Scrutiny Committee at a future meeting highlighting any cases in secondary schools where children have been unsuccessful in obtaining a place at their desired school.

That the proposed 2019/2020 school term dates be approved for consultation as detailed in Appendix A to the circulated report, subject to the amendment of the date for Easter Monday being 13 April 2020 and not as stipulated in the Appendix A the 23 April 2020.

That approval be granted for Mr.Peter Nedin to be appointed Local Authority Governor representative to the temporary governing body for Ysgol Newydd Briton Ferry.

1.      That the Instrument of Government as attached in Appendix A to the circulated report with the incorporation date of the 6 November 2017, creating a permanent Governing Body be approved;

2.      That approval be granted for the school to be named Ysgol Gymraeg Ystalyfera Bro Dur.