Decisions

Agenda Items 6 and 7 (Margam Crematorium Regulations and Placing Artificial Flowers on Kerbstone Memorials) were taken together, and discussed in conjunction with the circulated supplement. Members agreed an additional recommendation which is reflected as Decision No. 4 below.

1.           That point 12 of the Crematorium Regulations, be amended as follows:

Wreaths and floral tributes etc. brought to the Crematorium shall be placed in the position indicated or the receptacle(s) provided.  No other vases, jars or containers or artificial flowers are permitted in the Chapels nor within the grounds and if placed will be removed. Artificial flowers can be placed in the designated area of the kerbstone memorials. Artificial flowers are not permitted anywhere else within the crematorium grounds including the chapels. Artificial flowers will be removed if they are found in the areas where they are not permitted (as detailed at Appendix A to the circulated report).

2.           That point 6 of the Vase Block Memorial Kerb - Terms and Conditions, be amended as follows:

The Crematorium does permit, silk or artificial flowers in the vase block. No flowers, bulbs, shrubs, trees etc. are to be planted in the vase block or in its vicinity and the Crematorium reserves the right to remove any such items and dispose of them (as detailed at Appendix B to the circulated report).

3.           That all other parts of the relevant regulations remain as they are at present, and that artificial flowers are still not permitted on the lawns or the chapel areas for the reasons stated in the circulated report.

4.           That funeral directors include, within their contracts for families, that artificial flowers are to be removed once they become dishevelled.

No declarations of interest were received.

That Councillor P.Davies be appointed Chairperson of the Margam Crematorium Joint Committee for the Civic Year 2025/26.

That Councillor E.V.Latham be appointed Chairperson of the Margam Crematorium Joint Committee for the Civic Year 2025/26.

No urgent items were received.

Officers gave an update with the Outturn Report and Annual Return 2024/25, as detailed in the circulated report.

RESOLVED:                1.   That the Outturn report for 2024/25, be approved.

                                      2.   That the Annual Return, prior to external audit certification, for the year ended 31st March 2025, be approved and signed by the Chairman of this Committee.

                                      3.   That the Annual Governance Statement be confirmed.

Decision

·       That the Head of Streetcare be authorised, in conjunction with corporate communications, to carry out a further full public consultation exercise to obtain a wider understanding of the potential issues that could occur from permanent implementation of changes to park opening and closing operations.

·       That a further report, detailing the results of the consultation be brought back to Cabinet with any final proposals.

Reason for Decision

To establish any unforeseen impacts that the proposed changes to

the service will have.

Decision :

That having had due regard to the integrated impact assessment, approval be granted to advertise the Traffic Regulation Order on Beacons View, Valley View and Cwrt Tudor, Cimla, Neath for the new Housing Development at The Old Tudor Inn site (as detailed in Appendix A to the circulated report) and the proposal be implemented on site as advertised.

Reason for Decision:

The proposed traffic regulation order will prevent indiscriminate parking and improve manoeuvrability issues in the interest of road safety.

Implementation of Decision:

That the decision be implemented after the three-day call-in period.

Decision:

That having had due regard to the Integrated Impact Assessment it is recommended that:-

The List of Approved Contractors is amended as follows:-

Companies to be added to the List of Approved Contractors

Removal of an approved Contractor

Reason for Decision:

Decision:

That having had due regard to the Integrated Impact Assessment it is recommended that:-

The List of Approved Contractors is amended as follows:-

Companies to be added to the List of Approved Contractors

Removal of an approved Contractor

Reason for Proposed Decision:

To keep the List of Approved Contractors up to date and as far as possible, ensure a competitive procurement process.

These recommendations to be adopted for the purpose of supplying a List of Approved Contractors for invitation to tender within the relevant category.

Implementation of Decision:

That the decision be implemented after the three-day call-in period.

Officers made a presentation to the Planning Committee on this Application (Mixed use development comprising of a food store (use class A1) and a separate coffee shop with drive thru (use class A3) together with associated access onto Afan Way and Water Street, car parking and servicing, external lighting, landscaping, drainage, and other associated site works, at Burrows Yard, Afan Way, Aberavon, Port Talbot, SA12 6LL) as detailed in the circulated report.

RESOLVED:        That in accordance with Officers’ recommendations, and taking into account the information contained within the circulated report and Amendment Sheet, Application No. P2024/0339 – Mixed use development comprising of a food store (use class A1) and a separate coffee shop with drive thru (use class A3) together with associated access onto Afan Way and Water Street, car parking and servicing, external lighting, landscaping, drainage, and other associated site works, at Burrows Yard, Afan Way, Aberavon, Port Talbot, SA12 6LL, be Approved, subject to the conditions detailed within the circulated report.

No requests for Site Visits were received.

The minutes of the meeting held on 20 May 2025, were approved as an accurate record.

Decision

·        That the draft annual report and financial statements for the year ended 31st March 2025, be approved.

·        That the draft annual report and financial statements be submitted to the Wales Audit Office for independent examination.

·        That the submission of the accounts to the Charity Commission be approved, if no material changes are identified by Wales Audit Office.

Reason for Decision

To approve the draft annual report and financial statements for the

Welsh Church Act Trust Fund 2024/25.

To resolve to exclude the public for the following items pursuant to Regulation 4 (3) and (5) of Statutory Instrument 2001 No. 2290 and the relevant exempt paragraphs of Part 4 of Schedule 12A to the Local Government Act 1972.