Agenda item

Application for the Review of a Club Premises Certificate - Banwen RFC


Members considered an application for the review of a Club Premises Certificate and to consider representations received in respect of the following application made under the Licensing Act 2003:


Club Premises Name

Banwen RFC

Club Premises Address

Banwen Playing Fields

Applicant Name

Mr Nicholas Bailey

Applicant Address

South Wales Police, Swansea Neath Port Talbot BCU, Neath Police Station, Gnoll Park Road, Neath, SA11 3BW.

Club Licence Holder Name

Banwen RFC


Mr Norman Thomas


RESOLVED: The Sub-Committee decided to modify the conditions of the club premises licence so that the following conditions would apply:


a.    Exclude a qualifying club activity from the scope of the Certificate for a period of six (6) weeks. For the avoidance of all doubt, the exclusion only applies to the supply of alcohol (Monday to Sunday: 10:00 – 00:00) and no other licensable activity. This means the Premises is prevented from supplying alcohol for six (6) weeks; and

b.    Modify the conditions of the Certificate.


were appropriate for the promotion of the licensing objectives.


  1. The following conditions to be added to the Certificate, namely:


a.    There shall be no externally promoted and/or marketed event(s) held at the Premises involving persons under the age of 18;


b.    At all times, the Premises Licence Holder will risk assess the need for SIA door supervisors, and provide door supervision between such times, and in such numbers, as is required by the risk assessment. A written document will be retained and provided to the Police and/or authorised officers of the Council, on request; 


c.     A daily register of security personnel, if used, will be maintained. The register shall show the: name; address; and licence number of each door supervisor, and the date(s) and time(s) that they operate. The register must be kept for inspection by the Police and/or authorised officer(s) of the Council;


d.    A Digital CCTV system shall be installed, or existing system maintained, at the Premises which will be operational at all times when the Premises is open to the public, and capable of providing pictures of evidential quality in all lighting conditions, particularly facial identification. The CCTV recordings must be correctly times and date stamped, and retained for a period of thirty-one (31) days, and made available for viewing by the Police and/or authorised officer(s) of the Council, on request.


The system must provide coverage of the following areas:

                                          i.         The exterior perimeter of the Premises;

                                         ii.         The entrance(s) and exit(s) to the Premises; and

                                        iii.         The interior public areas of the Premises.


e.    A staff member from the Premises, who is conversant with the operation of the CCTV system, shall be on the Premises at all times when the Premises is open to the public. This staff member shall be able to show and provide the Police or authorised officer recent data or footage with the absolute minimum of delay following a lawful request;


f.      An operational daily log report must be maintained, endorsed by signature, indicating the system has been checked and is compliant. In the event of any failings, the actions taken are to be recorded. In the event of technical failure of the CCTV equipment, the Premises Licence Holder and/or DPS must report the failure to the Police and/or Council;


g.    Provide prominent signage throughout the Premises, and at all exit(s), requesting patrons to keep noise levels to a minimum, and to leave in a quiet and orderly manner, so as to minimise impact on local residents.


h.    A ‘Challenge 25’ policy will apply and Proof of Age will be required from any person who appears to be under the age of 25 years who attempts to purchase or consume alcohol. The means of verification should be a form of identification which bears: their photograph; date of birth; and a holographic mark, and should be restricted to:

                                          i.         P.A.S.S Accredited Proof of Age Schemes e.g. Citizen Card;

                                         ii.         Proof GB;

                                        iii.         Photo card, driving licence or passport.


i.      Signage shall be displayed in a prominent position within the Premises, informing of the ‘Challenge 25’ policy;


j.      A register of refusals of alcohol will be maintained at the Premises. The register shall be examined on a regular basis by the duty manager and/or DPS, and the date and time of each examination will be endorsed in the register. The register will be made available for inspection by the Police and/or authorised officer(s) of the Council, on request;


k.     Staff will receive accredited training in age related products before making sales of alcohol. Training will include their responsibilities under the Licensing Act 2003, refresher training will take place at not less than six (6) monthly intervals. All training will be recorded in either written or electronic format, and made available to the Police and/or authorised officer(s) of the Council, on request.