Agenda item

Voting Arrangements for Officer Appointments determined by Virtual Meetings of Council

Joint Report of the Head of Human Resources and the Head of Legal Services

Minutes:

Council received information on the proposal to introduce a digital process to enable each member to vote for their preferred candidate in the appointment processes that are determined by a meeting of full Council and, in circumstances where the Council meet virtually as detailed in the circulated report.

 

RESOLVED:

1.   That approval be granted to introduce a digital process to enable each member to vote for their preferred candidate in appointment processes that are determined by a meeting of full Council and in circumstances where the Council meet virtually on-line to do so.

 

2.   That the Head of Legal Services be authorised to amend the Council Procedure Rules set out in the Constitution of Neath Port Talbot County Borough Council by the deletion of clause 14.7 and replacing it with the following (the amendment being underlined):

 

“If there are more than two people nominated for any position to be filled and there is not a clear majority of votes in favour of one person, then the name of the person with the least number of votes will be taken off the list and a new vote taken.  The process will continue until there is a majority of votes for one person.

 

Where meetings are to take place remotely, the process shall be conducted via a poll function adopted by the Council to enable Members to register their preferred candidate.  The results of the questionnaire will be collated in a database which can be accessed by a Democratic Services Officer, the Head of HR and the Head of Legal Services.

 

In circumstances where technical issues mean a Member is unable to access the link to the questionnaire, the Member will be asked to email the Democratic Services Officer to confirm this and to confirm their vote.  The email will be retained confidentially along with the database information for governance purposes only.

 

 

Supporting documents: