Agenda item

-Council will  now adjourn for a Special Meeting of the Audit Committee to take place.  At the close of the Audit Committee, Council will reconvene to complete its agenda-

The Leader of Council addressed Members at this reconvened meeting.  He outlined the priorities for the next twelve months as contained in the updated Corporate Plan recently approved by Council.  The Leader referred to a recent Keynote Event held for managers which concentrated on income generation opportunities for the Authority going forward. 

 

He advised Council that changes would be made to the terms of reference of the Personnel Committee to enable it to concentrate on policy and strategy.  In addition it was proposed that the Democratic Services Committee would be tasked with taking forward the digital agenda for Members which would include webcasting of meetings.  

 

In relation to regional working the Leader advised Council that Members would receive regular updates on the 3 regional arrangements in place.

 

Council then considered the various administrative issues deferred from the Annual Meeting held on 17 May, 2019, as set out in the above report, and the Addendum Report circulated at the meeting.

 

RESOLVED:   (1) That the amended Policy and Budget    Framework as set out in Annex A to the circulated report, be approved;

 

                        (2) That the Executive arrangements for the Civic Year 2019/20 i.e. the period to the next Annual

Meeting, in respect of the size of the Cabinet; the appointment of Members thereto; the appointment of the Cabinet Boards; and the allocation of the Cabinet Portfolios be approved as contained in Annex B to the circulated report;

 

(3) That the apportionment of seats amongst the        constitution of Political Groups be confirmed as set out in Annex C to the circulated report (but it be unanimously RESOLVED that pursuant to

Section 17 of the Local Government and Housing Act 1989, the political balance requirements of Sections 15 and 16 should not apply to the  Appeals Panel, Standards Committee and the Licensing and Gambling Acts Sub Committee);

(4)  that the apportionment of the Scrutiny   Committees for the Civic Year 2019/20 and the number of places thereon, together with the appointment of Members thereto, be approved as set out in Annex D to the circulated report;

 

(5) that the proposals in respect of the other          Committee arrangements for the Civic Year 2019/20 be approved, together with the appointment of Members thereto, as set out

in Appendix E to the circulated report;

 

-The Council Meeting was suspended at this point for a

Special Audit Committee to be convened. Thereafter Council

was reconvened.-

 

(6) That it be noted that the Chair and Vice Chair of the Audit Committee be Councillors J.D.Morgan and L.M.Purcell and that it be RESOLVED that the Chair and Vice Chair of the Democratic Services Committee be Councillor J.D.Morgan and A.Aubrey respectively;

 

(7) That a Staff Council of 12 Members of the Personnel Committee (plus advisors) be appointed for the Civic Year 2019/20, together with appropriate Trade Union representative, as set out in Annex F to the circulated report;

 

(8) That the proposals in respect of the other Member/Officer Groups for the Civic Year 2019/20 be approved, together with

the appointment of Members thereto, as set out

in Appendix F to the circulated report including the Terms of Reference for the Income Generation Panel which was circulated separately;

 

(9) That, subject to the note below, the appointments to Joint Committees, Outside and Other Public Bodies for the Civic

Year 2019/20 be approved, together with the appointment of Members thereto, as set out in Annex G to the circulated report.

 

Note: The appointment of Representatives to Joint Committees, together with the Executive representation on Outside and Other

Public Bodies, is the responsibility of the Cabinet (Minute Nos.1 and 3 of the Special Cabinet refers);

 

 (10)  That the timetable and cycle of meetings including the schedule of Members Seminars as set out in Annex H to the circulated report, be approved;

 

(11)  That the distribution of the available Senior Salaries as contained in Annex I to the circulated report, be approved;

 

(12)  That the Democratic Services Structure and  Staffing Resources, as set out in Annex J to the circulated report, be endorsed;

 

(13)   That the establishment of a Youth Mayor be endorsed;

 

(14)  That the Head of Legal Services be authorised to amend the Neath Port Talbot County Borough Council Constitution in light of the changes highlighted in the circulated report.