Minutes:
The Mayor advised Council that both the
Leader of Council and the Deputy Leader had given their apologies for today’s
meeting.
Council considered the various
administrative issues deferred from the Annual Meeting of 26 April, 2018, as
set out in the above report, and the Addendum Report circulated at the meeting.
RESOLVED:
(1)
That the amended Policy and Budget Framework as set out in Annex A, and attached hereto, be
approved;
(2) That the Executive arrangements for the
Civic Year 2018/19 i.e. the period to the next Annual
Meeting, in respect of the
size of the Cabinet; the appointment of Members thereto; the appointment of the
Cabinet Boards; and the allocation of the Cabinet
Portfolios be approved as
contained in Annex B attached hereto, subject to the following:-
The Executive functions
delegated to the Cabinet (Finance) Sub Committee being amended to include the
Welsh Church Act Fund Trust applications ‘and all other matters’:
The deletion of the West
Glamorgan Trust Fund from Cabinet Portfolio 1 and the addition of Trust Funds
to Cabinet Portfolio 3
(3) That the apportionment of seats amongst the constitution of
Political Groups be confirmed as set out in Annex C attached hereto (but
it be unanimously RESOLVED that pursuant to Section 17 of the Local Government
and Housing Act 1989, the political balance requirements of Sections 15 and 16
should not apply to the Appeals
Panel, Standards Committee
and the Licensing and Gambling Acts Sub Committee);
(4) that the apportionment of the Scrutiny
Committees for the
Civic Year 2018/19 and the
number of places thereon, together with the appointment of Members thereto, be
approved as set out in Annex D attached hereto;
(5) that the proposals in respect of the other
Committee
arrangements for the Civic
Year 2018/19 be approved, together with the appointment of Members thereto, as
set out in Appendix E attached hereto;
-The Council Meeting was
suspended at this point for a Special Audit Committee to be convened. Thereafter Council was reconvened.-
(6) That it be noted that the Chair and Vice
Chair of the Audit Committee be Councillors J.D.Morgan and L.M.Purcell and that
the Chair and Vice Chair of the Democratic Services Committee be Councillor
J.D.Morgan and M.Harvey respectively;
(7) That a Staff Council of 12 Members of the
Personnel Committee (plus advisors) be appointed for the Civic Year
2018/19,together with appropriate Trade Union
representative, as set out in Annex F attached
hereto;
(8) That the proposals in
respect of the other Member/Officer
Groups for the Civic Year 2018/19 be approved, together with the
appointment of Members thereto, as set out
in Appendix F attached hereto;
(9) That, subject to the note below, the
appointments to Joint
Committees, Outside and Other Public Bodies for the Civic
Year 2018/19 be approved,
together with the appointment of Members thereto, as set out in Annex G attached
hereto.
Note: The appointment of Representatives
to Joint Committees,
together with the Executive representation
on Outside and Other
Public Bodies, is the responsibility of the
Cabinet (Minute Nos.
1 and 3 of the Special Cabinet refers);
(10) That the timetable and
cycle of meetings including the
schedule of Members Seminars as set out in Annex H attached
hereto, be approved, subject to 1.
Cabinet and Cabinet (Finance) Sub Committee being moved from 6th
June 2018 to the 7th June 2018, and 2. The dates of the All Members
Seminar being amended to read 2019 as appropriate.
(11) That the distribution of the available
Senior Salaries as contained in Annex I attached hereto, be approved;
(12) That the Democratic Services Structure and
Staffing Resources, as set out in Annex J, be endorsed;
(13) That the Head of Legal Services be authorised to amend the Neath
Port Talbot County Borough Council Constitution in light of the changes
highlighted in the circulated report.
Supporting documents: