Minutes:
Members considered a report that sought Members approval to amend the
current Members ICT Guidance and Internet Usage Policy.
Officers advised that the policy had been revised following the
introduction of the voluntary paperless programme which allowed Members to take
up the option of accessing their Council papers electronically, via a mobile
tablet device, if they agreed to stop receiving hard copies of the relevant
meeting documentation. Members discussed whether a protocol was required for
Social Media and it was agreed that while a protocol was not necessary further
guidance would be of assistance to returning and newly elected Members. Following the 2017 Local Government Elections.
Members stated that it was a requirement that all Council meeting places
should allow access to WiFi so thatmobile
devices can be
used on WiFi rather than mobile data which could
incur increased costs. Officers stated that work was ongoing within Margam Crematorium and it should be available shortly.
Further progress was noted in relation to Margam Park
and that CADW had allowed for facilities to be attached to the flagpole as
opposed to the castle walls, it was further noted that this would allow WiFi at the Orangery which would also improve facilities
for business conferences at the venue.
It was agreed that there should be two strands of iPad training one on
general iPad usage including Good Software and Modern. Gov
training, with another for Chairs of Committees and how mobile tablet devices
should best be used when Chairing formal meetings.
Officers suggested that due to the limited use of the photocopying
facilities within the Members room in Port Talbot Civic Centre that the current
equipment be removed at the end of the current contract. . Members commented that there are occasions
when use of a self-service photocopier has proven beneficial particularly if
they are attending late meetings when they may require copies of documents out
of normal working hours.
Resolved:
·
Develop Social
Media Guidelines for Elected Members ;
·
Provide specific
training for the use of mobile tablet devices and software in relation to general usage as well as assisting in Chairing formal
meetings.
·
Photocopier/Scanner
to be retained within Port Talbot Civic Centre Members Room for use of Elected
Members.
Supporting documents: