Agenda item

Decisions:

That:

1.              the Head of Property and Regeneration be granted delegated authority to formally award the tender for a catering provision at the Afan Forest Park Visitor Centre to Afan Forest Activity Centre Ltd, subject to Afan Forest Activity Centre Ltd satisfying all the requirements of the Invitation to Tender for Catering Provision at the Afan Forest Park Visitor Centre;

2.              in the event that the Afan Forest Activity Centre Ltd declines to accept the award of the tender or does not pass the outstanding obligations of the tender, the Head of Property and Regeneration be granted delegated authority to go to the operator who is ranked second in the tender exercise or to the third ranked tenderer, should the second decline the award or does not pass the outstanding obligations of the tender or to the fourth ranked tenderer should the third decline the award or does not pass the outstanding obligations of the tender to provide the catering provision at the Afan Forest Park Visitor Centre, subject to these organisations satisfying all the requirements of the Invitation to Tender for Catering Provision at the Afan Forest Park Visitor Centre;

3.              the Head of Property and Regeneration be authorised to enter into an Operating Agreement, Lease and any other associated documentation for a duration of five years with Afan Forest Activity Centre Ltd (or such other successful operator) for the provision of a catering provision at the Afan Forest Park Visitor Centre.

Reason for Decisions:

To ensure the Authority complies with the Contracts Procedure Rules and to ensure the provision of a high quality catering service for visitors to the Afan Forest Park Visitor Centre whilst providing an income stream to the Council to enable the remainder of the site to be managed and maintained.

Implementation of Decisions:

The decisions will be implemented after the three day call in period.