Agenda item

Members noted the progress made with this project and endorsed the continuation of the work as detailed within the circulated report

Following discussions, Members raised their concerns regarding the condition of items stored at Carmarthenshire County Council, and requested that this matter be referred to the Joint Archives Committee.

Decisions:

1.              That the progress made in discussions with Carmarthenshire County Council and Swansea University since 2014 be noted, and that continuation of this work be endorsed, in order to produce an option incorporating a viable business model for a co-located public service.

2.              That the savings of up to 50% on peak Archive Service Budget (2013/2014) required between 2016/17 and 2018/19 as part of the service transformation programme Sustainable Swansea: Fit for Future, be noted.

3.              That the relocation of the archives from Swansea Civic Centre will involve meeting the British Standard for archive storage PD5454 in its new premises, if the Service is to retain its status as a Place of Deposit for public records, (Magistrates Courts, Coroner’s etc) and achieve the UK Archives Accreditation Standard, be noted.

Reason for Decisions:

To obtain the views of Members on the proposal and  also to obtain their support for further development of the project.

Implementation of Decisions:

The decision will be implemented after the three-day call in period.