Agenda, decisions and minutes

Streetscene and Engineering Cabinet Board
Friday, 22nd February, 2019 10.05 am

Venue: Committee Rooms A/B - Neath Civic Centre. View directions

Contact: Tammie Davies 

Note: This meeting will start immediately following the Scrutiny Committee 

Items
No. Item

1.

Appointment of Chairperson

Minutes:

Agreed that Councillor E.V.Latham be appointed as Chairperson for the meeting.

2.

Minutes of the previous Streetscene and Engineering Cabinet Board held on 11 January, 2019 pdf icon PDF 12 KB

Minutes:

Decision:

 

That the Minutes of the 11 January 2019, be approved.

3.

Forward Work Programme 2018/2019 pdf icon PDF 299 KB

Minutes:

Noted by Committee.

 

4.

Household Waste Recycling Centre, Lower Cwmtwrch pdf icon PDF 305 KB

Report of the Head of Streetcare

 

Additional documents:

Decision:

That Members endorse the Head of Terms with Powys County Council (Powys) for sharing their facility at Lower Cwmtwrch as detailed in Appendix 1 of the circulated report.

 

That the Head of Streetcare, in consultation with the Head of Legal Services is given delegated authority to finalise and enter into the Inter-Authority Agreement.

 

That Officers continue dialogue with Powys regarding maximising the use of the Lower Cwmtwrch going forward, with respect to the utilisation of vehicles operating in the upper Swansea Valley.

 

Minutes:

Decisions:

1.                  That Members endorse the Head of Terms with Powys County Council (Powys) for sharing their facility at Lower Cwmtwrch, as detailed in Appendix 1 of the circulated report;

 

2.                  That the Head of Streetcare, in consultation with the Head of Legal Services be given delegated authority to finalise and enter into the Inter-Authority Agreement;

 

3.                  That Officers continue dialogue with Powys regarding maximising the use of Lower Cwmtwrch going forward, with respect to the utilisation of vehicles operating in the upper Swansea Valley.

Reason for Decisions:

 

To deliver the previously agreed savings strategy with respect to Household Waste Recycling Centre (HWRC) provision in the upper Swansea Valley.

 

Implementation of Decisions:

 

The decisions will be implemented after the three day call in period.

 

Consultation:

 

The item has been subject to internal and public consultation as part of the Council’s Forward Financial Plan process.

5.

Forster Road Permit Scheme pdf icon PDF 208 KB

Joint Report of the Head of Engineering and Transport and Head of Property and Regeneration

 

Decision:

That the new off-street Car Parking Order for Forster Road, Neath (as detailed in Appendix A of the circulated report) be advertised, and subject to there being no objections, the Order be implemented with enforcement from Monday to Sunday.

 

Minutes:

Decision:

 

That the new off-street Car Parking Order for Forster Road, Neath (as detailed in Appendix A of the circulated report) be advertised, and subject to there being no objections, the Order be implemented with enforcement from Monday to Sunday.

 

Reason for Decision:

 

To stop indiscriminate parking.

 

Implementation of Decision:

 

The decision will be implemented after the three day call in period.

 

Consultation:

 

Consultation will take place when the legal process is complete and the Off-Street Order is advertised.

 

 

 

6.

Programme of Maintenance of Bus Shelters pdf icon PDF 169 KB

Joint Report of the Head of Streetcare and the Head of Engineering and Transport

Minutes:

That the report be noted.

7.

Key Performance Indicators 2018/2019 - Quarter 3 Performance (1 April - 31 December, 2018) pdf icon PDF 135 KB

Joint Report of the Head of Streetcare and the Head of Engineering and Transport

 

Additional documents:

Minutes:

The Head of Engineering and Transport to liaise with Officers to review the PI’s.

 

That the report be noted.

8.

Disaggregation of Surplus Bus Services Support Grant (BSSG) pdf icon PDF 97 KB

Report of the Head of Engineering and Transport

 

Decision:

1.    That the funding of £35k additional Welsh Government Bus Services Support Grant (BSSG) is shared as requested by the schemes and the remaining surplus shared equally between the D.A.N.S.A., Shop Mobility and Neath Port Talbot Community Transport schemes, as detailed in the circulated report.

 

2.    That if any organisation fails the financial verification the remaining BSSG will be shared equally between the two remaining organisations.

Minutes:

Decisions:

 

1.          That the funding of £35k additional Welsh Government Bus Services Support Grant (BSSG) be shared as requested by the schemes and the remaining surplus shared equally between D.A.N.S.A., Shop Mobility and Neath Port Talbot Community Transport, as detailed in the circulated report;

 

2.          If any organisation fails the financial verification the remaining BSSG be shared equally between the two remaining organisations.

 

Reason for Decisions:

 

By sharing the available monies as requested by the organisations, each scheme can update their computers, software and phone systems. The monies can also be used to update web sites and develop social media platforms.     

 

Implementation of Decisions:

 

The decision will be implemented after the three day call in period.

 

 

 

9.

Harbourside Car Park - Welsh Language Standard pdf icon PDF 265 KB

Report of the Head of Engineering and Transport

Additional documents:

Decision:

That Members approve the expenditure for the upgrade of Pay and Display Machines within the authority’s car parks, as detailed in the circulated report, for the financial years 2019/20 and 2020/21, in order to comply with the Welsh Language Measures (Wales) 2011.

Minutes:

Decision:

 

That the expenditure for the upgrade of Pay and Display Machines within the authority’s car parks, as detailed in the circulated report, for the financial years 2019/20 and 2020/21, in order to comply with the Welsh Language Measures (Wales) 2011, be approved.

 

Reasons for Decision:

 

To comply with the Welsh Language Commissioner’s determination on this matter.

 

Implementation of Decision:

 

The decision will be implemented after the three day call in period.

 

 

 

10.

Vehicle and Heavy Plant Fleet Procurement Programme 2019/20 pdf icon PDF 352 KB

Report of the Head of Engineering and Transport

 

Decision:

That the proposed Fleet Procurement Programme for 2019/20, as detailed in Appendix A of the circulated report, be approved.

Minutes:

Decision:

 

That the Fleet Procurement Programme for 2019/20, as detailed in Appendix A of the circulated report, be approved.

 

Reason for Decision:

The replacement vehicles and plant will have a higher euro standard which will enable the fleet to be more fuel efficient by producing better MPGs and reducing the carbon footprint of the Council by lower emissions.  Integrated Transport has also undertaken a vehicle efficiency exercise to establish vehicle/plant usage within sections with the possibility of introducing full electric and Ultra Low Emission vehicles (ULEV) and plant into the fleet to further reduce carbon emissions emitted from Authority Fleet vehicles.  This will be done in conjunction with future infrastructure improvements within the Authority and through partnership working with other Local Authorities and companies.

 

The specifications are developed to accommodate the Authority’s Health and Safety requirements and will be discussed with user sections, manufacturers and health and safety section to ensure the correct vehicles are procured.

Implementation of Decision:

 

The decision will be implemented after the three day call in period.

11.

List of Approved Contractors - SWARCO Traffic Limited pdf icon PDF 98 KB

Report of the Head of Engineering and Transport

 

Additional documents:

Decision:

That the following Contractor be included on the Approved List of Contractors in the categories below:-

 

SWARCO Traffic Ltd:

1, 111

 

Minutes:

Decision:

 

That the following Contractor be included on the Approved List of Contractors in the categories below:-

 

Firm                                                    Category

 

SWARCO Traffic Ltd.                       111

 

Reason for Proposed Decision:

 

To keep the Approved List up to date and as far as possible ensure a competitive procurement process and for the purpose of supplying a List of Contractors for invitation to tender within the relevant category.

 

Implementation of Decision:

 

The decision will be implemented after the three-day call-in period.

 

Consultation:

 

The Approved List of Contractors is promoted on Neath Port Talbot web pages through local events.

 

 

 

 

 

 

12.

List of Approved Contractors - D.G. Carvell Groundworks Ltd pdf icon PDF 98 KB

Report of the Head of Engineering and Transport

 

 

Additional documents:

Decision:

That the following Contractor be included on the Approved List of Contractors in the categories below:-

 

D G Carvell Groundworks Ltd:

15, 16, 71, 76, 85

Minutes:

Decision:

 

That the following Contractor be included on the Approved List of Contractors in the categories below:-

 

Firm                                                              Categories

 

D.G.Carvell Groundworks Ltd                   15, 16, 71, 76, 85

 

Reason for Decision:

 

To keep the Approved List up to date and as far as possible ensure a competitive procurement process and for the purpose of supplying a List of Contractors for invitation to tender within the relevant category.

 

Implementation of Decision:

 

The decision will be implemented after the three-day call-in period.

 

Consultation:

 

The Approved List of Contractors is promoted on Neath Port Talbot web pages through local events.

 

13.

Traffic Order/s: A474 Penywern Road, Blaenwern, Leiros Parc Drive and Ravenswood Close, Bryncoch, Neath pdf icon PDF 524 KB

Report of the Head of Engineering and Transport

 

Decision:

1.                  That the request to extend the proposed Traffic Regulation Order on Ravenswood Close, Neath be rejected, and the resident in question to be informed accordingly.

 

2.                  That the objection be overruled in part, and a section of the proposed Prohibition of Waiting at Any Time Order be reduced as indicated in Appendix B of the circulated report and the objector be informed accordingly.

 

3.                   That the Traffic Order be amended as above and implemented on site.

Minutes:

Decisions:

 

1.                  That the request to extend the proposed Traffic Regulation Order on Ravenswood Close, Neath be rejected, and the resident in question be informed accordingly;

 

2.                  That the above objection be overruled in part, and a section of the proposed Prohibition of Waiting at Any Time Order be reduced as indicated in Appendix B of the circulated report, and the objector be informed accordingly;

 

3.                  That the Traffic Order be amended as above and implemented on site.

 

Reason for Decisions:

 

To prevent indiscriminate parking in the interest of highway safety.

 

Implementation of Decisions:

 

The decisions will be implemented after the three-day call-in period.

 

Consultation:

 

A consultation exercise was undertaken in November/December 2018.

 

 

14.

Traffic Order: B4434 Gnoll Park Road, Neath pdf icon PDF 292 KB

Report of the Head of Engineering and Transport

 

Decision:

That the Traffic Regulation Order for Gnoll Park Road, Neath (Appendix A of the circulated report), be advertised, and subject to there being no objections, the Order be implemented.

Minutes:

Decision:

 

That the Traffic Regulation Order for Gnoll Park Road, Neath (Appendix A of the circulated report), be advertised, and subject to there being no objections, the Order be implemented.

 

Reason for Decision:

 

To prevent indiscriminate parking in the interest of highway safety.

 

Implementation of Decision:

 

The decision will be implemented after the three-day call-in period.

 

Consultation:

 

A consultation exercise will be carried out when the scheme is advertised.

 

 

15.

Traffic Order: Water Street, Neath pdf icon PDF 488 KB

Report of the Head of Engineering and Transport

Decision:

That approval be granted for the Legal Order for Water Street, Neath (Appendix A of the circulated report), be advertised, and subject to there being no objections the Order be implemented.

 

 

Minutes:

Decision:

 

That the Legal Order for Water Street, Neath (Appendix A of the circulated report), be advertised, and subject to there being no objections the Order be implemented.

 

Reason for Decision:

 

To prevent indiscriminate parking and provide a school bus in the interest of highway safety.

 

Implementation of Decision:

 

The decision will be implemented after the three-day call-in period.

 

Consultation:

 

A consultation exercise will be carried out when the scheme is advertised.

 

 

 

 

 

16.

Traffic Order/s: Water Street and Fairfield Way, Neath pdf icon PDF 298 KB

Report of the Head of Engineering and Transport

 

Decision:

That approval be granted to advertise the revocation of the Legal Traffic Regulation Orders at Water Street and Fairfield Way, Neath (Appendix A to the circulated report), be advertised, and subject to there being no objections the revocations be implemented.

Minutes:

Decision:

 

That the revocation of the Legal Traffic Regulation Orders at Water Street and Fairfield Way, Neath (Appendix A to the circulated report), be advertised, and subject to there being no objections the revocations be implemented.

 

Reason for Decision:

 

To assist with the stopping-up of Fairfield Way an implement Water Street as a two-way street in the interest of highway safety.

 

Implementation of Decision:

 

The decision will be implemented after the three-day call-in period.

 

Consultation:

 

A consultation exercise will be carried out when the scheme is advertised.

 

17.

Urgent Items

Minutes:

Because of the need to deal now with the matters contained in Minute No. 18 and 19 below, the Chairperson agreed that these could be raised at today’s meeting as urgent items pursuant to Statutory Instrument 2001 No. 2290 (as amended).

 

Reason:

 

Due to the time element

 

 

18.

Traffic Order - Experimental Prohibition of Driving Order: Road adjacent to 63 and 65 Beechwood Road, Margam pdf icon PDF 346 KB

Decision:

That the Traffic Regulation Order for experimental Prohibition of Driving Order, on the road adjacent to 63 and 65 Beechwood Road, Margam (Appendix A to the circulated report), be advertised and the Order to be in place for a maximum of 18 months.

 

Minutes:

Decision:

 

That the Traffic Regulation Order for experimental Prohibition of Driving Order, on the road adjacent to 63 and 65 Beechwood Road, Margam (Appendix A to the circulated report), be advertised and the Order be in place for a maximum of 18 months.

 

Reason for Decision:

 

The Traffic Order be implement to provide a safe route for pedestrians in the interest of road and pedestrian safety.

 

Implementation of Decision:

 

The decision is urgent and for immediate implementation.  The Chairperson had agreed to this course of action and therefore there would be no call-in of this decision.

 

 

 

 

19.

Concessionary Bus Travel Scheme pdf icon PDF 340 KB

Decision:

That the Chief Executive and the Director of Environment are granted delegated power to determine whether or not the Authority should enter into agreement with Welsh Government for the purpose of the reissue of concessionary cards, and to execute such agreement with Welsh Government following any such determination to do so.

Minutes:

Decision:

 

That the Chief Executive and the Director of Environment are granted delegated power to determine whether or not the Authority should enter into agreement with Welsh Government, for the purpose of the reissue of concessionary cards, and to execute such agreement with Welsh Government following any such determination to do so.

 

Reason for Decision:

 

To allow the bulk re-issue of bus passes.

 

Implementation of Decision:

 

The decision will be implemented after the three-day call-in period.