Agenda and minutes

Agreed that Councillor J.Hurley be appointed as Chairperson for the meeting.

The Chairperson welcomed everyone to the meeting.

There were no declarations of interests received.

That the minutes of the meeting held on 14 November 2023 be approved as an accurate record.

The Forward Work Programme was noted.

Questions must be submitted in writing to Democratic Services, democratic.services@npt.gov.uk no later than two working days prior to the meeting. Questions must relate to items on the agenda. Questions will be dealt with in a 10 minute period.

No questions were received.

Decision:

That the report be noted.

Decision:

That the report be noted.

Decision:

That having had due regard to the Integrated Impact Assessment, the List of Approved Contractors be amended as follows:

Companies to be added to the List of Approved Contractors:

Companies applied to be included on the list for additional categories, who had passed the required assessments:

Companies to be removed from List of Approved Contractors due to their company status ‘In Administration’:

Reason for Decision:

To keep the List of Approved Contractors up to date and as far as possible, ensure a competitive procurement process. These recommendations to be adopted for the purpose of supplying a List of Approved Contractors for invitation to tender within the relevant category.

Implementation of Decision:

The decision will be implemented after the three day call in period, which ended at 9am, Tuesday 16 January 2024.

Decision:

That having had due regard to the Integrated Impact Assessment, the objections be overruled to the Park Avenue and Siding Terrace (Revocation) and (30mph Speed Limit) - Order 2023, (as detailed in Appendix A to the circulated report) and that the scheme be implemented as advertised. That the objectors be informed of the decision accordingly.

Reason for Decision:

The Order was necessary to maintain the existing speed limit of 30mph on Park Avenue and Siding Terrace within the borough, after the Welsh Government passed legislation to implement a 20mph default speed limit in urban areas nationally throughout Wales in the interest of road safety.

Implementation of Decision:

The decision will be implemented after the three day call in period, which ended at 9am, Tuesday 16 January 2024.

Decision:

That having had due regard to the Integrated Impact Assessment, the objection be overruled to the Lane rear of 1 to 17 Crown Street, Port Talbot (Revocation of No Entry) Order 2023 (as detailed in Appendix A to the circulated report), and that the scheme be implemented as advertised and monitored going forward. That the objector be informed of the decision accordingly.

Reason for Decision:

The revocation of the existing traffic regulation order was required to ensure sufficient manoeuvrability and access for waste/refuse collection vehicles in the interest of highway safety.

Implementation of Decision:

The decision will be implemented after the three day call in period, which ended at 9am, Tuesday 16 January 2024.

Decision:

That having had due regard to the Integrated Impact Assessment, approval be granted to advertise the Limited Waiting for 2 Hours No Return within 2 Hours, 8.00am to 8.00pm, 1st April to 30th September with payment via the MiPermit Application or Pay by Phone for a Maximum Stay of 2 Hours and Disabled Badge Holders Exempt Traffic Regulation Orders on The Princess Margaret Way, Sandfields, Port Talbot (As detailed in Appendix A and Appendix B to the circulated report); and that if no objections are received, that the proposals be implemented on site as advertised.

Reason for Decision:

The proposed traffic regulation orders will ensure adequate turnover of vehicles which will improve and allow the local environment and amenities to be enjoyed by future generations.

Implementation of Decision:

The decision will be implemented after the three day call in period, which ended at 9am, Tuesday 16 January 2024.

Decision:

That having given due regard to the Integrated Impact Assessment, and a description of the recommendation, the grant detailed in the circulated report be approved.

Reason for Decision:

To implement the provisions of the Commercial Property Grant scheme in accordance with the criteria and terms of administration of the grant, in order to contribute to the vicinity of Neath.

Implementation of Decision:

The decision will be implemented after the three day call in period, which ended at 9am, Tuesday 16 January 2024.

Any urgent items (whether public or exempt) at the discretion of the Chairperson pursuant to Regulation 5(4)(b) of Statutory Instrument 2001 No. 2290 (as amended).

There were no urgent items received.

To resolve to exclude the public for the following items pursuant to Regulation 4 (3) and (5) of Statutory Instrument 2001 No. 2290 and the relevant exempt paragraphs of Part 4 of Schedule 12A to the Local Government Act 1972.

Decision:

That the public be excluded from the meeting during consideration of the following item of business on the grounds that it involved the likely disclosure of exempt information as set out in Paragraph 14 of Schedule 12A of the Local Government Act 1972 as amended by the Local Government (Access to Information) (Variation) (Wales) Order 2007 subject to the Public Interest Test (where appropriate) being applied.

Decision:

That having had due regard to the Integrated Impact Assessment:

1.   Delegated authority be granted to the Head of Engineering and Transport, in consultation with the Head of Legal and Democratic Services, to commission consultancy services with respect to the Fleet Review and Development of the 5year Fleet Transformation work stream ‘review’ identified as part of the Councils short to medium term financial plan;

2.   Permission be granted to disapply Rule 7.3 of the Council’s Contract Procedure Rules and direct award a contract to consultants; EDGE Public Solutions, via the public sector ESPO Consultancy Framework; and

3.   Approval be granted to the Head of Engineering and Transport, in consultation with the Head of Legal and Democratic Services, to complete the necessary agreement and associated documents for the public sector EPSO Framework to facilitate same.

Reason for Decision:

Delegated Authority will ensure the urgent procurement of consultants to maintain momentum in transforming the fleet service and to secure suitable new systems that will maintain fleet and frontline service delivery. This will also provide the council with an immediate solution to relieve the pressures on internal resources.

Implementation of Decision:

The decision will be implemented after the three day call in period, which ended at 9am, Tuesday 16 January 2024.