Agenda and minutes

Agreed that Councillor S.Jones be appointed as Chairperson for the meeting.

The Chairperson welcomed everyone to the meeting.

It was explained that agenda item 15 of the circulated agenda pack had been deferred due to the need for further information to be gathered.

There were no declarations of interests received.

That the minutes of the meeting held on 12 January 2024 be approved as an accurate record.

The Forward Work Programme was noted.

Questions must be submitted in writing to Democratic Services, democratic.services@npt.gov.uk no later than two working days prior to the meeting. Questions must relate to items on the agenda. Questions will be dealt with in a 10 minute period.

No questions were received.

Decision:

That the report be noted.

Decision:

That having had due regard to the Integrated Impact Assessment, the List of Approved Contractors be amended as follows:

Companies to be added to the List of Approved Contractors:

Companies to be included on the List for additional categories:

Companies requested removal of categories which are no longer applicable to the scope of the work:

Companies to be removed from the List of Approved Contractors:

Reason for Decision:

To keep the List of Approved Contractors up to date and as far as possible, ensure a competitive procurement process. These recommendations to be adopted for the purpose of supplying a List of Approved Contractors for invitation to tender within the relevant category.

Implementation of Decision:

The decision will be implemented after the three day call in period, which ended at 9am, Tuesday 13 February 2024.

Decision:

That having had due regard to the integrated impact assessment:

·        That the objections be overruled to the Eagle Street and Broad Street, Port Talbot (Revocation) (Limited Waiting) and (Resident Permit Holders) Order 2023 (as detailed in Appendix A to the circulated report) and that the scheme is implemented as advertised.

·        That the objectors be informed of the decision accordingly.

Reason for Decision:

The proposed traffic regulation orders were necessary to balance the parking issues between the general public and residents, and to prevent indiscriminate parking in the interest of road safety.

Implementation of Decision:

The decision will be implemented after the three day call in period, which ended at 9am, Tuesday 13 February 2024.

Decision:

That having had due regard to the integrated impact assessment:

·        That the objections be overruled to the Golwg Y Mor, Aberavon, Port Talbot (Prohibition of Waiting, Loading and Unloading At Any Time) Order 2023 (as detailed in Appendix A to the circulated report) and that the scheme is implemented as advertised.

·        That the objectors be informed of the decision accordingly.

Reason for Decision:

The traffic regulation order was required to address the indiscriminate parking in the interest of road safety.

Implementation of Decision:

The decision will be implemented after the three day call in period, which ended at 9am, Tuesday 13 February 2024.

Decision:

That having had due regard to the Integrated Impact Assessment:

·        That the proposed Vehicle/Plant Procurement Programme for 2024/25, set out at appendix A of the circulated report, be approved

·        That Delegated Authority be granted to the Head of Service, in consultation with the Cabinet Member for Strategic Planning, Transport and Connectivity, to purchase any vehicles in order to maximise the availability of grant funding that may become available to assist with the purchase cost of the vehicles.

Reason for Decision:

The replacement vehicles and plant will either be zero emission, hybrid electric or have a higher euro standard which will enable the fleet to be more fuel efficient by producing significantly less MPGs and reducing the carbon footprint of the Council by lower emissions.

The Fleet Service in conjunction with the Welsh Government Energy Service have undertaken a review of the Councils Fleet of vehicles to establish usage within sections and where there were opportunities for introducing full electric and other zero emission vehicles and plant to further reduce the Councils carbon emissions in line with the Councils Fleet Transition Plan.

Implementation of Decision:

The decision will be implemented after the three day call in period, which ended at 9am, Tuesday 13 February 2024.

Decision:

That having had due regard to the first stage Integrated Impact Assessment, the Public Space Protection Orders, set out in Appendices H and I of the circulated report, be implemented before the 1st May 2024.

Reason for Decision:

To ensure that appropriate dog control measures continue as appropriate at Aberavon Beach and Promenade.

Implementation of Decision:

The decision will be implemented after the three day call in period, which ended at 9am, Tuesday 13 February 2024.

Any urgent items (whether public or exempt) at the discretion of the Chairperson pursuant to Regulation 5(4)(b) of Statutory Instrument 2001 No. 2290 (as amended).

There were no urgent items received.

To resolve to exclude the public for the following items pursuant to Regulation 4 (3) and (5) of Statutory Instrument 2001 No. 2290 and the relevant exempt paragraphs of Part 4 of Schedule 12A to the Local Government Act 1972.

As previously highlighted in Minute No. 2, the private report detailed at agenda item 15, was deferred. Therefore, there was no requirement to move into private session.

Decision:

That the report be deferred due to the need for further information to be gathered.