Venue: Microsft Teams Meeting/ Hybrid Meeting in Council Chamber
Contact: Charlotte John 01639 673745
No. | Item |
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Chairs Announcements Decision: The Chair welcomed everyone to the meeting. Minutes: The
Chair welcomed everyone to the meeting. The
Chair confirmed that no items from the Cabinet Board would be scrutinised. |
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Declarations of Interests Decision: None
received. Minutes: None
received. |
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Minutes of the Previous Meeting PDF 363 KB · 17th October
2023 Decision: The
minutes of the meeting held on 17th October 2023 were approved as a
true and accurate record. Minutes: The
minutes of the meeting held on 17th October 2023 were approved as a
true and accurate record. |
|
Additional documents: Decision: Members
considered the report as circulated within the agenda pack. Following
scrutiny, the report was noted. Minutes: Members considered the report as circulated within the agenda pack. The
Chair outlined that comments from the meeting will form part of the formal
consultation response to the budget. Members were reminded of their obligation
as part of the budget consultation process to put forward any other proposals
for budget savings which are not included within the report so that officers
can give them consideration as soon as possible. Members were reminded
that they should consider the elements of the budget which fall under the remit
of this scrutiny committee. Members went through
the relevant budget lines. Member queried if there
had been any public feedback concerning the closure of the cash desks. It was
confirmed that there had been no public feedback. Officers outlined the
alternative arrangements in place. Officers confirmed that
there will be HR support provided to some of the regeneration external facing
projects. For example, Freeports, and that this would be recharged as
appropriate. Member sought
confirmation regarding job losses. Officers confirmed there will be job losses
however there will be no impact on current staff. There will be no job losses
to incumbent post holders. If there is any resulting pressure on teams, this
will be managed through management of change. Officers outlined the
proposals for maximising services within the Registry Office. Members were
pleased to see the use of innovative ideas coming forward. Officers advised
members that fees relating to licenses were mandatory across Wales. Members sought clarity
with regards to recharging of services identified. Officers confirmed that the
request for the Council to undertake legal work in non-contentious issues for
organisations, for example Town and Community Councils, has increased. Therefore,
the authority will be recharging for this work. Members sought
information concerning the reallocating of South West Wales Corporate Joint
Committee (CJC) funding. It was confirmed that the Council provides a number of
services to CJC. Previously, the sums of money received for these services have
been placed into a general account, however theses sums will now be considered
ongoing income from a budgeting point of view. With regards to the
review of mobile telephony, this will considered phone that are not being fully
utilised. There is also an ongoing review of photocopiers, and where prints are
less than £3000 per year copiers will be removed. It was confirmed that
income relating to Service Level Agreements, relates to external organisations.
There will also be additional SLA’s put in place in relation to CCTV which will
result in additional income. It was noted that the
Council Tax premiums on second homes will be considered by Cabinet in March.
Officers have been prudent in potential income from this item, if approved by
Cabinet. For the purpose of the policy, long-term is considered to be at least
one year. There were no
additional budget proposals put forward by members at the meeting Following scrutiny, the report was noted. |
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Pre-decision Scrutiny ·
To select appropriate items from the Cabinet (Policy and Resources) Sub
agenda for pre-decision scrutiny (cabinet reports enclosed for Scrutiny
Members) Decision: There
were no items scrutinised. Minutes: There
were no items scrutinised. |
|
Forward Work Programme 2023/24 PDF 438 KB Decision: The
Forward Work Programme was noted. Minutes: The
Forward Work Programme was noted. |
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Urgent Items Any
urgent items at the discretion of the Chairperson pursuant to Section 100BA(6)(b) of the Local Government Act 1972 (as amended). Decision: There
were no urgent items. Minutes: There
were no urgent items. |
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Access to Meetings To
resolve to exclude the public for the following
item(s)
pursuant to Section 100A(4) and (5) of the Local Government Act 1972 and the relevant exempt paragraphs of Part 4 of Schedule 12A to the above Act. Decision: This
item was not required. Minutes: This
item was not required. |
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Pre-Decision Scrutiny of Private Item/s ·
To select appropriate items from the Cabinet (Policy and Resources)
agenda for pre-decision scrutiny (cabinet reports enclosed for Scrutiny
Members) Decision: There
were no private items scrutinised. Minutes: There
were no private items scrutinised. |