Agenda and draft minutes

Mins Approved by Officers, Social Services, Housing and Community Safety Cabinet Board - Monday, 27th June, 2022 10.15 am

Venue: Teams/ hybrid at Council Chamber - Port Talbot Civic Centre

Contact: Tammie Davies 

Items
No. Item

1.

Appointment of Chairperson

Minutes:

Agreed that Councillor A.Llewelyn be appointed as Chair for the meeting.

2.

Chairpersons Announcement/s

Minutes:

The Chair welcomed everyone to the meeting.

3.

Declarations of Interest

Minutes:

None were received.

4.

Public Question Time

Questions must be submitted in writing to Democratic Services, democratic.services@npt.gov.uk no later than noon on the working day prior to the meeting. Questions must relate to items on the agenda. Questions will be dealt with in a 10 minute period.

Minutes:

No questions were received.

5.

Commissioning Of Care And Support Services In A ‘Step Up To Step Down’ Scheme pdf icon PDF 334 KB

Additional documents:

Minutes:

Decisions:

 

1.           That having had due regard to the integrated impact assessment, the undertaking of a procurement exercise to commission care and support services for a ‘Step Up to Step Down’ Scheme, be approved.

 

2.           That following the procurement process, the Head Adult Services to be granted delegated authority to enter into a contract  with the bidder evaluated as offering the most economically advantageous tender (taking into account the quality and cost of the bids), for the provision of care and support for a ‘Step Up to Step Down’ Scheme.

 

Reason for Decisions:

 

To ensure that the Council is legally compliant when purchasing these services. In addition, the establishment of this Scheme will ensure that the Council is best placed to continue meeting the needs and demands of those that require support to develop their independent living skills, so that they are able move into less institutionalised accommodation.

 

Implementation of Decisions:

 

The decisions were for immediate implementation, with the agreement of the Scrutiny Committee chair. There was no call in of this item.

6.

Arrangements for the Provision of Domiciliary Care Services pdf icon PDF 929 KB

Additional documents:

Minutes:

Decisions:

 

1.           That having had due regard to the integrated impact assessment, the intention to implement a pilot (as detailed within the circulated report) within the Upper Valley Network area, be endorsed.

 

2.           That Rule 11 of the Council’s Contract Procedural Rules, be suspended.

 

3.           That permission be given for the Head of Adult Services to extend the current Dynamic Purchasing System for a period of 12 months, with an option to extend for a further 12 months, this period being subject to the Council being able to terminate the Dynamic Purchasing System early by providing three months’ notice to the providers.

 

4.           That the proposals to rebalance the domiciliary care market through the recruitment of additional Community Wellbeing Team members, be approved.

 

Reason for Decisions:

 

To ensure that there is a legally binding contract enabling the continuation of essential services, whilst Officers undertake a pilot and develop recommendations for a new service model that ensures the Council is best placed to meet its statutory duties and that the Council has a more resilient domiciliary care market.

 

Implementation of Decisions:

 

The decisions were for immediate implementation, with the agreement of the Scrutiny Committee chair. There was no call in of this item.

 

7.

Urgent Items

Any urgent items (whether public or exempt) at the discretion of the Chairperson pursuant to Statutory Instrument 2001 No. 2290 (as amended).

Minutes:

None were received.

8.

Access to Meetings - Exclusion of the Public pdf icon PDF 242 KB

To resolve to exclude the public for the following items pursuant to Regulation 4 (3) and (5) of Statutory Instrument 2001 No. 2290 and the relevant exempt paragraphs of Part 4 of Schedule 12A to the Local Government Act 1972.

Minutes:

Decision:

 

That the public be excluded from the meeting during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as set out in Paragraph 14 of Schedule 12A of the Local Government Act 1972 as amended by the Local Government (Access to Information) (Variation) (Wales) Order 2007 subject to the Public Interest Test (where appropriate) being applied.

9.

Contractual Arrangements For The Prevention And Wellbeing Service (Exempt under Paragraph 14)

Minutes:

Decisions:

 

1.           That having had due regard to the integrated impact assessment, Rule 11 of the Council’s Contract Procedural Rules be suspended.

 

2.           That the Head of Adult Services be granted permission to enter into a new contract with The Provider detailed in the private, circulated report, for the provision of a Prevention and Wellbeing Service for a period of 12 months, with an option to extend for a further 6 months, this period being subject to the Council being able to terminate the service early by providing three months’ notice to The Provider.

 

Reason for Decisions:

 

To ensure that there is a legally binding contract enabling the continuation of these essential services, whilst Officers undertake a review of homelssness services and develop a new service model that enables delivery against the Rapid Rehousing Transition Plan.

 

Implementation of Decisions:

 

The decisions were for immediate implementation, with the agreement of the Scrutiny Committee chair. There was no call in of this item.