Agenda and draft minutes

Social Services, Housing and Community Safety Cabinet Board - Thursday, 10th November, 2022 2.10 pm

Venue: Multi-Location Meeting Council Chamber, Port Talbot and Microsoft Teams

Contact: Tammie Davies 

Items
No. Item

1.

Appointment of Chairperson

Minutes:

Agreed that Councillor S.Harris be appointed Chairperson of the meeting.

 

2.

Chairpersons Announcement/s

Minutes:

The Chair welcomed everyone to the meeting.

 

3.

Declarations of Interest

Minutes:

No declarations of interest were received.

 

4.

Minutes of Previous Meeting pdf icon PDF 173 KB

Minutes:

The minutes of the 11th October 2022 were approved as an accurate record of the meeting.

 

5.

Forward Work Programme 2022/23 pdf icon PDF 418 KB

Minutes:

That the Social Services, Housing and Community Safety Forward Work Programme be noted.

 

6.

Public Question Time

Questions must be submitted in writing to Democratic Services, democratic.services@npt.gov.uk no later than noon on the working day prior to the meeting. Questions must relate to items on the agenda. Questions will be dealt with in a 10 minute period.

Minutes:

No questions from the public were received.

 

7.

Establishing a Managed Account and Payroll Support Framework pdf icon PDF 342 KB

Additional documents:

Minutes:

Decision:

That having given due regard to the Integrated Impact Assessment:

 

a)   An exercise, including all necessary consultation be undertaken, to enable a Framework to be established for providers who are able to offer Managed Accounts and Payroll Support services to people that receive a Direct Payment.

 

b)   That the Head of Adult Services be granted delegated authority to add providers that meet the requirements of the Framework.  The length of the Framework being four years with the option of extending the period by a period up to a further four years.

 

Reason for Decision:

To ensure the Council is best placed to execute its statutory duty to support Direct Payment recipients in establishing the framework.

 

To ensure the Council is consistent with best practice.

 

Implementation of Decision:

The implementation of decision will end after the three-day call in period, on Monday 14th November 2022.

 

Consultation:

There is no requirement for an external consultation.

 

8.

Procurement of a Specialist Domiciliary Care Framework pdf icon PDF 346 KB

Additional documents:

Minutes:

Decision:

That having had due regard to the integrated impact assessment:

 

a.   That any necessary consultation as part of the commissioning process be undertaken by Officers.

 

b.   That a procurement exercise be undertaken by Officers in order to establish a multi-supplier Framework for the provision of specialist domiciliary care, which can be used by the Council and Swansea Bay University Health Board.

 

c.   That delegated authority be granted to the Head of Adult Services and Head of Children and Young People Services  to enter into a Framework agreement with the bidder(s) evaluated as offering the most economically advantageous tender (taking into account the quality and cost of the bids), for the provision of specialist domiciliary care. This agreement being for a period of four years with an option to extend for up to a further four years.

 

d.    That delegated authority be granted to the Head of Adult Services and the Head of Children and Young People Services to use this Framework, where appropriate, to purchase specialist Domiciliary Care Services and enter into individual service agreements.

 

e.      That delegated authority be granted for Head of Adult Services and Head of Children and Young People Services to enter into an arrangement with Swansea Bay University Health Board in order for the Council to host the Framework.

 

Reason for Decision:

To ensure the Council is legally compliant to undertake a procurement exercise in purchasing a specialist domiciliary care service.

 

To ensure the Council is best placed to meet the needs and demands of those that require the services outlined within the framework.

 

Implementation of Decision:

The implementation of decision will begin after the three-day call in period, which ends on Monday 14th November 2022.

 

Consultation:

There is no requirement for an external consultation

 

9.

Rhodes Avenue Changing Rooms Lease Transfer pdf icon PDF 323 KB

Additional documents:

Minutes:

Decision:

That having had due regard to the integrated impact assessment:

 

That delegated authority be granted to the Head of Adult Services to enter into an agreement for the occupation by Adult Social Services of Council owned premises known as “Rhodes Avenue, Changing Rooms”.

 

Reason for Decision:

To ensure Adult Services enter into an agreement to occupy Rhodes Avenue Changing Rooms to provide the community with a disability, physical recreational community hub.

 

Implementation of Decision:

The implementation of decision will begin after the three-day call in period, which ends on Monday 14th November 2022.

 

Consultation:

There is no requirement for an external consultation

 

 

10.

Uplift To Older People Care Home Fees pdf icon PDF 423 KB

Additional documents:

Minutes:

Decision:

Having had due regard to the Integrated Impact Assessment:

 

·        That the Director of Social Services, Health and Housing be granted delegated authority to:

 

·        Implement an uplift of £30 per person, per week to the current contract price for spot purchased Older People Care Home services within the Neath Port Talbot area for the 2022/2023 financial year;

·        That the uplift is backdated to commence from 1st April 2022.

 

Reason for Decision:

To ensure that  fees paid to Older People Care Homes meet the rising costs of delivering it’s services, ensuring market stability and compliance with Standard 10 of the Welsh Government’s Guidance and Good Practice Commissioning Framework.

 

Implementation of Decision:

The implementation of decision will begin after the three-day call in period, which ends on Monday 14th November 2022.

 

Consultation:

There is no requirement for external consultation

 

 

11.

National Collaborative Arrangements for Welsh (Local Authority) Adoption and Fostering Services pdf icon PDF 312 KB

Additional documents:

Minutes:

Decision:

That delegated authority be granted to the Head of Children and Young People Services to sign the Agreement for the establishment of a Joint Committee for the National Adoption Service on behalf of Neath Port Talbot County Borough Council.

 

Reason for Decision:

To ensure the Council fulfil its responsibility under the Adoption and Children’s Act 2022 (Joint Adoption Arrangements) (Wales) 2015.

 

Implementation of Decision:

The decision is for immediate implementation, as agreed with the Chairperson of the Social Services, Housing and Community Safety Scrutiny Board.

 

Consultation:

There is no requirement for an external consultation

 

 

12.

Urgent Items

Any urgent items (whether public or exempt) at the discretion of the Chairperson pursuant to Statutory Instrument 2001 No. 2290 (as amended).

Minutes:

No urgent items were received.

 

13.

Access to Meetings - Exclusion of the Public pdf icon PDF 315 KB

To resolve to exclude the public for the following items pursuant to Regulation 4 (3) and (5) of Statutory Instrument 2001 No. 2290 and the relevant exempt paragraphs of Part 4 of Schedule 12A to the Local Government Act 1972.

 

14.

Contractual Arrangements for a Range of Children and Young People Services

Minutes:

Decision:

That the report be noted.

 

15.

Development of Step Up and Step Down Services

Minutes:

 

 

Decision:

That having given due regard to the Integrated Impact Assessment:

 

1.   That the implementation of a Step Up/Step Down service by the Head of Adult Services for people waiting for a package of domiciliary care be noted.

 

2.   That contracts with Haven Home Care (UK) Limited and Crosshands Home Services Limited have been entered into for the purchase of 86 hours of domiciliary care be noted.

 

3.   That delegated authority be granted to the Head of Adult Services to enter into a management agreement with Coastal Housing Group for the rental of five units of accommodation located in Ysbryb Y More and Ty Twyn Teg.

 

Reason for Decision:

To ensure appropriate support is provided for individuals, whilst waiting for a domiciliary care package.

 

Implementation of Decision:

The implementation of decision will begin after the three-day call in period, which ends on Monday 14th November 2022.

 

Consultation:

There is no requirement to undertake an external consultation

 

 

16.

Contractual Arrangements for an Adult Placement (Shared Lives) Support Service

Minutes:

Decision:

That having given due regard to the Integrated Impact Assessment:

 

·        The Head of Adult Service enter into a contract with Ategi Shared Lives to deliver an Adult Placement Support Service for a period of 12 months;

 

·        That the proposal being developed for the Council to deliver the Adult Placement Support Service be noted;

 

·        That Officers undertake any necessary consultation as part of developing the proposal to transfer the Service from the Provider to the Council.

 

Reason for Decision:

To ensure the Council have a legally binding contract with providers and that vital services are uninterrupted in the proposal developments so the service can continue to be delivered by Officers of the Council.

 

Implementation of Decision:

The implementation of decision will begin after the three-day call in period, which ends on Monday 14th November 2022.

 

Consultation:

There is no requirement for an external consultation.

 

 

 

17.

Permission to consider a restructure In Hillside

Minutes:

Decision:

That Officers explore the viability of a restructure at Hillside and a report be brought back to members at a future point for consideration of those options.

 

Reason for Decision:

To provide the opportunity to explore different models for Hillside and to consult with partners of the proposed changes.

 

A further report will be brought back to Members for consideration of the options identified.

 

Implementation of Decision:

The implementation of decision will begin after the three-day call in period, which ends on Monday 14th November 2022.

 

Consultation:

There is no requirement for an external consultation