Agenda and minutes

Venue: Teams/ hybrid at Council Chamber - Port Talbot Civic Centre

Contact: Tammie Davies 

Items
No. Item

1.

Appointment of Chairperson

Minutes:

Agreed that Councillor S.K.Hunt (Leader of Council) be appointed Chairperson for the meeting.

2.

Chairpersons Announcement/s

Minutes:

The Chair welcomed all to the meeting.

3.

Declarations of Interest

Minutes:

No declarations of interest were received.

4.

Minutes of Previous Meeting pdf icon PDF 130 KB

Minutes:

The Minutes from the meeting of 15 November, 2022, were agreed.

5.

Forward Work Programme 2022/23 pdf icon PDF 506 KB

Minutes:

The Forward Work Programme 2022/23, was noted.

6.

Miscellaneous Grant Fund Application pdf icon PDF 315 KB

Minutes:

Members noted that the acronym ‘CIC’ stood for ‘Community Interest Company’. The Chief Finance Officer would circulate the Miscellaneous Grants Policy to Members outside of the meeting.

 

Decision:

 

That the Trustees of Jones CIC be granted £9,350 per annum towards the cost of the rent of £9,845 pa in relation to the lease of Playing Fields and Recreational Areas at Evans Bevan Playing Field, Baglan Port Talbot Cross for use as a Community Centre (Cross Community Centre).

 

Reason for Decision:

 

To decide on the amount of financial support in respect of the grant application received.

 

Implementation of Decision:

 

The decision will be implemented after the three day call in period.

7.

Anti-Fraud Corruption Strategy pdf icon PDF 633 KB

Minutes:

Officers explained that the numbering in the circulated Policy was incorrect, and should flow from 1.1 to 1.2 to 1.3 and so on.

 

Decision:

 

That the report be noted.

8.

Access to Meetings - Exclusion of the Public pdf icon PDF 242 KB

To resolve to exclude the public for the following items pursuant to Regulation 4 (3) and (5) of Statutory Instrument 2001 No. 2290 and the relevant exempt paragraphs of Part 4 of Schedule 12A to the Local Government Act 1972.

Minutes:

Decision:                    

 

That the public be excluded from the meeting during consideration of the following items of business on the grounds that it involved the likely disclosure of exempt information as set out in Paragraph 14 of Schedule 12A of the Local Government Act 1972 as amended by the Local Government (Access to Information) (Variation) (Wales) Order 2007 subject to the Public Interest Test (where appropriate) being applied.

 

9.

Council Tax Write Offs

Minutes:

Decision:

 

That approval be granted to write off the amounts of Council Tax, as detailed in the private circulated report.

 

Reason for Decision:

 

To enable the Council to write off irrecoverable accounts.

 

Implementation of Decision:

 

The decision will be implemented after the three day call in period.

10.

Glamorgan Further Education Trust Fund

Minutes:

Decisions:

 

1.           That the applications for awards, as detailed in Appendix B to the private circulated report, made out of the Glamorgan Further Education Trust Fund for the academic year 2022/2023, to eligible applications received on or before the closing date, be approved.

 

2.           That payments to those applicants for whom continuing support from the Glamorgan is needed, as detailed in the private circulated report, be approved.

 

Reason for Decisions:

 

To provide appropriate financial support for students who would otherwise suffer hardship.

 

Implementation of Decisions:

 

The decision will be implemented after the three day call in period.

 

11.

The Harold and Joyce Charles Trust

Minutes:

Decisions:

 

1.           That the applications for awards, as detailed in Appendix B of the private circulated report, made out of the Harold and Joyce Charles Fund for the academic year 2022/2023 to eligible applications received on or before the closing date, be approved.

 

2.           That payments to those applicants for whom continuing support from the Harold and Joyce Charles Fund has already been approved, as detailed within the private circulated report, be approved.

 

Reason for Decisions:

 

To provide appropriate financial support for students who would otherwise suffer hardship.

 

Implementation of Decisions:

 

The decisions will be implemented after the three day call in period.