Venue: Via Microsoft Teams
Contact: Naidine Jones
Declarations of Interest
following declaration of interest was made:
Edwards as he has a Personal Interest in relation to his role with South Wales
Consortium on Regional Governance held by Rhondda Cynon Taff Council.
Cllr Rob Stewart (Swansea County Council) be appointed Chair and that Cllr
Emlyn Dole (Carmarthenshire County Council) be appointed Vice Chair of the
South West Wales Corporate Joint Committee.
Craig Griffiths (Head of Legal and Democratic Services for Neath Port Talbot
County Borough Council) introduced the report and explained that legislation
has been created relating to how the Corporate Joint Committees must operate,
setting out roles and responsibilities and prescribing the manner in which the
Corporate Joint Committee must discharge its functions.
was explained that at this first meeting, the Committee is required to adopt a
set of standing orders by which the Corporate Joint Committee will be governed.
This includes the appointment of several statutory roles, whereby it was
The Chief Executive role will be rotated annually between constituent
Councils and will commence with Mrs Karen Jones from Neath Port Talbot Council
The s151and Chief Finance Officer will be Chris Moore from
The Monitoring Officer will be Craig Griffiths from Neath Port Talbot
Griffiths explained that the constitution also details the proposed governance
regime of the Corporate Joint Committee with details on how decisions will be
taken including the creation of Scrutiny, Governance and Audit and Sub
attention was drawn to the appendixes of the report which include the proposed
constitution, rules of procedure, access to information procedure rule and a
code of conduct for members.
was stated that colleagues from the Brecon Beacons National Park had made some
minor observations to officers on the content of the constitution
documentation. Mr Craig Griffiths committed to discussing the detail of this
with the Brecon Beacons National Park Monitoring Officer and stated he intends
on bringing a revised and final version of the constitution documents to the
next meeting of the Corporate Joint Committee.
was clarified that the National Parks are excluded from voting on the adoption
of the constitution due to the guidance on voting rights set out in the
legislation and that National Parks have voting rights on Strategic Planning
matters and associated issues only.
- Members approved the allocation of
- Members approved the creation of the sub-
- Members approved the establishment of
Karen Jones (Lead Chief Executive of the CJC) introduced the report and
presented the Forward Work Programme of the Chief Executive as contained within
the circulated report. She stated that she looked forward to working in the
continued spirit of partnership.
noted the duties of the lead CEX as well as the work requirements of the
Corporate Joint Committee as set out in the legislation namely:
Land Use Planning
was also explained that as the Corporate Joint Committee is to be treated as
part of the Local Government family, there are other associated governance
matters that will need to be considered in due course such as Welsh Language
was noted that a detailed Forward Work Programme will be created and documented
at future meetings of the Committee.
Jones explained that she was seeking delegated authority to enter into Service
Level Agreements (SLA’s) with Local Authorities to buy back services from
constituent Councils for the operation of CJC functions in line with the agreed
constitution. It was clarified that it is not the intention at this time to
directly employ anyone in relation to carrying out duties associated with the
was noted that Local Government Elections will take place in May 2022 which has
the possibility of impeding meetings taking place particularly in relation to
the pre-election period.
- That Members note the current work
Chris Moore (Chief Finance and s151 Officer for the CJC) presented the
committee with the draft annual budgets for the financial years 2021/22 and
2022/23 as contained within the circulated report.
report states that Carmarthenshire Council will be designated the accountable
body to discharge the financial obligations of the CJC as well as the legal
requirements of setting the budget.
was discussed that the proposal included in the report is for a zero levy for
this year as costs have been absorbed by constituent Councils
and that a £250,000 grant for certain items from Welsh Government towards the
set-up costs of the CJC had been received.
will be a duty to set a budget for future years to ensure provision of adequate
resources to allow the CJC to undertake its role and function appropriately and
there is an obligation to recover costs of operating by a levy based on
constituent authorities and if appropriate, National Parks (although there is
ongoing debate on this.)
noted that there is a proposal to create the role of ‘Business Manager’ to
coordinate the CJC and its overall operation with the draft budget.
various approaches to how the levies to constituent authorities are calculated
and applied were discussed. After consultation with
other s.151 officers it was noted that ‘by population’
was agreed to be the fairest way.
- That Carmarthenshire County Council shall act as
- That the SWWCJC shall set a zero budget for the