Agenda and minutes

Swansea Bay City Region Joint Scrutiny Committee
Tuesday, 20th November, 2018 11.00 am

Venue: Council Chamber 3 Spilman Street Carmarthen SA31 1LQ

Items
No. Item

1.

Appointment of Chair pdf icon PDF 360 KB

Minutes:

RESOLVED:   That the Chairperson of the Joint Scrutiny Committee be Cllr.A.N.Woolcock for a two year period.

2.

Appointment of Vice Chair pdf icon PDF 290 KB

Minutes:

RESOLVED:      That the Vice Chairperson of the Joint Scrutiny Committee be Cllr.R.James for a two year period.

 

 

 

 

3.

Declarations of Interest

Minutes:

The following Member made a declaration of interest at the commencement of the meeting:-

 

Cllr.S.E.Freeguard                          Re the Regional Projects as she is a Member of the ABMU Community Health Council and also Vice Chair of Neath Port Talbot County Borough Council’s Social Care, Health and Wellbeing Scrutiny Committee.

 

 

4.

Terms of Reference and Background Papers pdf icon PDF 289 KB

Additional documents:

Minutes:

Members received and noted the Terms of Reference, together with Background Papers in relation to the Joint Scrutiny Committee.

 

 

5.

Procedure Rules for Scrutiny (Neath Port Talbot County Borough Council's Constitution) pdf icon PDF 289 KB

Additional documents:

Minutes:

Members received and noted the Procedure Rules for the Joint Scrutiny Committee, which were the rules used by Neath Port Talbot County Borough Council, the host Authority.  From the papers it was noted that the call in period was three days.

6.

Administration Arrangements pdf icon PDF 301 KB

Report of the Assistant Chief Executive and Chief Digital Officer (NPT)

Minutes:

Members considered the proposed administration arrangements for the Joint Scrutiny Committee.

 

RESOLVED:   1.         That the next meetings of the Joint

Scrutiny Committee be held on 22 February 2019 (All Day) and 16 May 2019 at 2pm;

 

2.         That the meetings be rotated around the Constituent Authorities;

 

3.         That the arrangements in relation to the Welsh Language, mirror those in place for Carmarthenshire County Council ie. the meetings will be supported by simultaneous translation and agendas and minutes only will be produced in both Welsh and English;

 

4.         That meeting papers including the Forward Work Programme be published, and issued to relevant Members/Officers via the Modern.Gov system with restrictions applied as appropriate for exempt items.  The papers would also be available via the Neath Port Talbot County Borough Council’s website as host Authority. Any alternative Member requirements would be addressed by the relevant constituent Authority;

 

5.         That when the Scrutiny Committee wishes to draw attention to an issue or make a recommendation to the constituent Authority, this would be reflected in the Minutes of the relevant meeting and supported by a letter from the Chair of the meeting to the Chief Executive of the constituent Authority/Authorities and copied to the relevant Officer/Member.

 

 

7.

Forward Work Programme for the Joint Scrutiny Committee pdf icon PDF 403 KB

Additional documents:

Minutes:

The Committee considered the Work Programme of the Joint Committee, attached as an Appendix to the circulated report.

 

Members noted that the remit of the Joint Scrutiny Committee was in relation to the 3 regional projects only, however Members asked whether this could be extended as the 3 regional projects fed into the other projects under the City Region Programme as a whole.  The Committee asked for advice in relation to this request. 

 

In respect of the 3 regional projects namely Digital Infrastructure, Skills and Talent, and Homes as Power Stations, Members of the Joint Scrutiny Committee asked that they receive a presentation, by the Lead Officers on each of the projects.  As result Members asked that the meeting to be held on 22 February 2019 be extended to an all day meeting.

 

RESOLVED:      1.       That the Joint Committee receive further

                                     advice around its remit particularly in   relation to scrutinising the individual constituent Authority projects ;

 

2.      That the meeting to be held on 22

                                        February, 2019 be extended to an all day      

meeting to accommodate presentations by the Lead Officers on each of the 3 regional projects.