Venue: Council Chamber - Port Talbot Civic Centre. View directions
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Declarations of Interests Minutes: The following
Member made a declaration of interest at the commencement of the meeting:
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Pre-Scrutiny Cabinet Minutes: The Committee scrutinised the
following matters:- Cabinet Proposals 2.1 Quarter 3 Performance Monitoring Members received information on the Corporate Plan
Key Performance Indicators for Quarter 3, 1st April, 2018 to the 31st
December, 2018 for services within Cabinet’s purview. It was noted that an explanation was required on
the decline of the performance indicator, relating to the number of working
days lost to sickness absence per employee. Members queried whether this was
due to pressures in the work place from staff, leaving on the Early
Retirement/Voluntary Retirement (ER/VR) scheme. It was explained that even
though there had been a decline in sickness absence, officers did not have any
major concerns. It was also noted that Neath Port Talbot Council were ranked
fifth in the All Wales 2017/18 data for the least working days lost to
sickness. It was explained that sickness within the workforce was complex and
the current budget constraints would increase added pressure on to the
workforce. Observation was raised in relation to whether data
was recorded on staff that were sick but working from home. It was explained
that this data wasn’t collected as staff that were sick would be on sick leave. It was queried from Members whether there were
particular patterns of sickness within the workforce. Officers explained that
Members receive regular reports detailing this information. However, the main
cause of sick was stress related, which was commonly home related stress rather
than work related stress. It was noted that there were procedures in place to
support staff with stress related sickness. Clarification was required on the 98.5% target
relating to the collection of Business Rates performance indicator, as officers
were uncertain and confirmed Members would be informed following the meeting. Staff were congratulated on the increase of online
transactions and it was asked what the target was for 2019/20. Officers
confirmed that a delivery plan on the Digital Strategy would be brought back to
committee detailing further information on additional services that would be
put online. Members queried the decrease in the performance
indicators relating to Customer Services. Officers explained that the staff in
Customer Services were the first point of contact, and when the call was then
transferred to the appropriate directorate it was then their responsibility to
action that call. Officers asked that if there were any specific cases in which
calls were not being actioned, to speak with the Assistant Chief Executive and
Digital Officer to rectify any issues. It was also noted that a report would be
brought back to Committee in relation to the One Stop Shop. Following
scrutiny, it was agreed that the report be noted. 2.2 Risk Register Review 2018-19 as at 31 December
2018 Members were provided with an update on the
Strategic Risks as at 31 December, 2018. Questions were raised in relation to the affect Brexit would have on the Council and requested that this item be placed on the Forward Work Programme. Officers informed Members that a report on Brexit would ... view the full minutes text for item 2. |
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Pre-Scrutiny Cabinet (Finance) Minutes: The Committee scrutinised the
following matters:- Cabinet Proposals 2.1 Non domestic Rates - High Street and Retail Rates Relief Wales 2019-20 (Cllr. Nigel Hunt reaffirmed his interest and left
the meeting at this point) Members
received information on the new discretionary rates relief scheme known as High
Street and Retail Rates Relief Wales 2019-20. In
response to Members queries, officers explained that the new discretionary
rates relief scheme would help keep Local Business in the Community as this was
a concern from Members. Members
questioned whether this scheme would support charity shops. Officers explained
that there was a discretionary rate for charity shops to apply; however,
Members were asked to provide specific details outside of the meeting for a
more accurate response. Following
scrutiny, the Committee was supportive of the proposal to be considered by the
Cabinet Board. |
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Forward Work Programme 18/19 PDF 160 KB Minutes: Members
asked that a report on Brexit be added to the Forward Work programme. Officers
explained that a report on Brexit would be brought to a future meeting of
Cabinet where Members would have an opportunity to scrutinise. Members
therefore withdrew the request for the report to be included on the Forward
Work Programme. |