Agenda and draft minutes

Agreed that Councillor A.Lockyer be appointed Chairperson for the meeting.

Councillor A.Lockyer welcomed all to the meeting and a roll call was completed.

No announcements were made.

 No declarations of interest were received.

That the minutes of the previous meeting held on the 21 October 2021, be approved.

Decision:

For noting

That Members noted and monitored that the partners will create a ‘Joint Action Plan’ addressing those ‘Areas for Development’ identified in the final letter. The broad areas identified requiring improvement across the partnership being:

·       Assessments

·       Outcomes

·       Voice of the Child/Family

·       Referrals/Reports/Communication

·       Planning

·       Meetings

·       Response to harm outside the family home/Safeguarding

·       Multi –Agency Public Protection Arrangements (MAPPA)

·       Services

·       Improve initial response to missing children report

Decision:

For noting

That the Key Performance Indicators for Quarter 2, April 2021 –September 2021, be noted.

Decisions:

Having given due regard to the Integrated Impact Assessment:

1.    That the Neath Port Talbot Council and Tai Tarian Shared Lettings Policy 2021, as attached at Appendix 1 for phased implementation as detailed in the circulated report, be approved.

2.    That the Head of Adult Services be granted delegated authority in consultation with the relevant Cabinet Member, and with agreement of Tai Tarian’s Director of Housing, any further minor changes to the Policy necessary to affect its timely and effective phased implementation, as detailed in the circulated report.

3.    That the Head of Adult Services be granted delegated authority in consultation with the relevant Cabinet Members, and with agreement of Tai Tarian’s Director of Housing, any changes required to the Policy because of change in legislation, guidance or operating process, prior to its next overall periodic review.

Reasons for Decisions:

To ensure that the Council and Tai Tarian have a recently reviewed Shared Lettings Policy that is implemented in a timely and yet necessarily phased manner, and which continues to comply with all applicable legislation and guidance until next periodically reviewed.

Implementation of Decisions:

The decisions will be implemented after the three day call in period and subsequent phased implementation as outlined in the report.

Consultation:

The Policy has been the subject of a public consultation exercise as required.

Decision:

Having given due regard to the Integrated Impact Assessment:

That approval be granted for a formal 90-day public consultation period, in relation to the future model of service delivery at Bspoked, and the development of the Independent Living Hub, in principle, subject to the award of funding.

Reasons for Decision:

a) To enhance the service to support people with low to moderate learning disabilities to develop independent living skills alongside the skills they may need to progress to work or training.

b) To support people to reach their potential.

c) To reduce peoples’ need for statutory care and support.

Implementation of Decision:

The decision will be implemented after the three day call in period.

Consultation:

There was no requirement for external consultation on this item. However, significant work had been undertaken with the relevant providers of social care services in the development of the proposal.

Decisions:

Having given due regard to the Integrated Impact Assessment:

1.    That a procurement exercise to commission a residential short break Service to Children and Young People with a disability be undertaken.

2.    Following the procurement process, the Head Children and Young People Services be granted delegated authority to enter into a contract with the bidder evaluated as offering the most economically advantageous tender (taking into account the quality and cost of the bids), for the provision of a residential short break service to Children and Young People with a disability.

3.    That the Head of Children and Young People Services be granted delegated authority to enter into a lease agreement with the winning bidder.

Reason for Decisions:

To ensure that sufficient arrangements are in place to continue the delivery of a residential short break Service to Children and Young People with a disability post July 2022.

Implementation of Decisions:

The decisions will be implemented after the three day call in period.

Decisions:

Having given due regard to the Integrated Impact Assessment, and if First Choice Housing Association are granted the relevant planning permissions and take forward the construction of the accommodation:

1.    That a procurement exercise to commission care and support services to people living in the Core and Cluster Scheme be undertaken.

2.    Following the procurement process, the Head of Adult Services be granted delegated authority to enter into a contract with the bidder evaluated as offering the most economically advantageous tender (taking into account the quality and cost of the bids), for the provision of care and support to people residing in the Core and Cluster Scheme.

Reason for Decisions:

Undertaking a procurement exercise for the delivery of care and support services within the Core and Cluster Scheme, will ensure that the Council is legally compliant when purchasing these Services. In addition, this will ensure that the Council is best placed to continue meeting the needs and demands of those that require these Services through the purchasing of high quality and financially sustainable Services.

Implementation of Decisions:

The decisions will be implemented after the three day call in period.

Decision:

Having given due regard to the Integrated Impact Assessment and the consultation report:

That the Quality Assurance Framework, as set out in Appendix 1 of the circulated report, be approved for use by Officers.

Reason for Decision:

To ensure that the Council has sustainable and good quality Supported Living Schemes available to meet the needs of adults in Neath Port Talbot with learning disabilities and mental health needs.

Implementation of Decision:

The decision will be implemented after the three day call in period.

Consultation:

This item has been subject to external consultation, the consultation report can be found at Appendix 2.

 That the Forward Work Programme for 2021/2022 be noted.

Any urgent items (whether public or exempt) at the discretion of the Chairperson pursuant to Statutory Instrument 2001 No 2290 (as amended).

Because of the need to deal now with the matter contained in Minute No 15 below, the Chairperson agreed this could be raised at today’s meeting as an urgent item pursuant to Section 100B (4) of the Local Government Act 1972.

Reason:

Due to time element

Decision:

That the report be noted.