Venue: Committee Rooms A/B - Neath Civic Centre. View directions
No. | Item |
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Appointment of Chairperson Minutes: Agreed
that Cllr.A.R.Lockyer be appointed Chairperson for
the meeting. |
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Minutes of Previous Meeting PDF 75 KB Minutes: That
the minutes of the previous meeting held on the 25 July 2019, be approved. |
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Trem Y Glyn Residential Care Home Feasibility Study PDF 70 KB Report
of the Director of Social Services, Health and Housing. Minutes: Decision: That
the Council works with the provider to undertake a feasibility study into the
potential for Trem y Glyn Residential Care Home to
remain open post 2022. Reason for Decision: To
enable the Council to reassure residents, future residents, families and staff
of the position as soon as possible. Implementation of Decision: The
decision will be implemented after the three day call in period. |
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Joint
Report of the Head of Children and Young People’s Services and the Head of
Adult Services Additional documents:
Minutes: Decision: That
the report be noted. |
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Procurement of Advocacy Service for Adults PDF 138 KB Report
of the Head of Adult Services Minutes: Decisions: 1.
That the Head of Adult Services undertakes a procurement exercise to
commission an advocacy service for adults; 2.
Following the procurement process, the Head of Adult Services be granted
delegated authority to enter into a contract with the bidder evaluated as
offering the most economically advantageous tender (taking into account the
quality and cost of the bids), for the provision of an advocacy service for
adults. Reasons for Decisions: Undertaking
a procurement exercise for the delivery of an advocacy service will ensure that
the Council is best placed to meet its statutory requirements under Part 10 of
the Social Services and Wellbeing (Wales) Act 2014 Code of Practice (Advocacy). Furthermore,
undertaking a procurement exercise helps the Council in meeting its general
obligations that derive from The Functioning of the European Union (TFEU) be
implementing a process that transparently awards a contract in a
non-discriminatory way. Additionally, a
procurement process will ensure that the Council complies with its internal
Contract Procedure Rules (CPR’s). Entering
into a contract with a provider for a period of two years, with an option to
extend for up to a period of a further 24 months, gives more certainty to
providers and helps service sustainability. Implementation of Decision: The
decision will be implemented after the three day call in period. |
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Adult Services Debt Management and Recovery Policy PDF 73 KB Report
of the Head of Adult Services Additional documents:
Minutes: Decision: That
the Adult Services Debt Management and Recovery Policy as detailed in the
circulated report as Appendix 1 be approved. Reason for Decision: To
comply with the requirements of the Social Services and Wellbeing (Wales) Act
2014 and Part 4 & 5 Code of Practice (Charging and Financial Assessment)
Annex F, dealing with the recovery of debt and deprivation of assets. Implementation of Decision: The
decision will be implemented after the three day call in period. |
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Western Bay Carers Partnership Board Annual Report 2018-19 PDF 80 KB Report
of the Head of Adult Services Additional documents: Minutes: Decision: Due
to the unavailability of officers, the item be deferred to the next meeting of
Social Care, Health and Wellbeing Cabinet Board. |
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Hillside Behaviour Management Policy PDF 94 KB Report
of the Head of Children and Young People Services Additional documents:
Minutes: Members
were supportive of the amendment to the Hillside Behaviour Management Policy,
as proposed by the Social Care, Health and Wellbeing Scrutiny Committee held
prior to this board. Decision: That
the Hillside Behaviour Management Policy as detailed in Appendix 1 to the circulated
report be approved subject to the following amendment: Page
157 of the Policy as attached to the circulated report under The Registered
Manager (RM) will ensure that, bullet point 7 be amended to state that all records
of control, restraint and discipline are fully completed as soon as possible
and no later than 24 hours of the incident unless under exceptional
circumstances. Reason for Decision: To
enable the Council to comply with the requirements of The Regulated Services
(Service Providers and Responsible Individual (Wales) Regulations 2017 and
statutory guidance issued thereunder, specifically in relation to the
circumstances that a physical restraint is permitted. Implementation of Decision: The
decision will be implemented after the three day call in period. |
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Fostering Service Quality of Care Report 2018/19 and Fostering statement of purpose PDF 73 KB Report
of the Head of Children and Young People Services Additional documents:
Minutes: Decision: That
the report be noted. |
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Forward Work Programme 18/19 PDF 69 KB Minutes: That
the forward work programme for 19/20 be noted. |
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Access to Meetings To
resolve to exclude the public for the following items pursuant to Regulation 4
(3) and (5) of Statutory Instrument 2001. No. 2290 and the relevant exempt
paragraphs of Part 4 of Schedule 12A to the Local Government Act 1972. Minutes: Decision: That
pursuant to Regulation 4 (3) and (5) of Statutory Instrument 2001 No. 2290, the
public be excluded for the following item of business which involved the likely
disclosure of exempt information as defined in Paragraphs 13 and 14 of Part 4
of Schedule 12 A to the Local Government Act 1972. |
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Proposed Lease Renewal to the Council of Accommodation within the Cimla Community Resource Centre Private
Report of the Director of Social Services, Health and Housing Minutes: After
receiving a verbal updated Members were supportive of the start date for the
renewable of the lease to be granted retrospectively. Decision: That
approval be granted in principle to renew the lease with the a retrospective
start date of accommodation within the Cimla
Community Resource Centre for a term of 5 years on terms and conditions to be agreed
by the Head of Property and Regeneration in conjunction with the Director of
Social Services. Reason for Decision: To
enable the Council to enter into a lease with Swansea Bay University Health
Board for Cimla Community Resource Centre, Cimla, Neath. SA11 3SU so that the
building can continue to be a joint working environment to effectively engage
with Health colleagues. Implementation of Decision: The
decision will be implemented after the three day call in period. |
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Hillside Education Contract Private
Report of the Head of Children and Young People’s Services Minutes: Decisions: 1.
That Rule 2 of the Contract Procedure Rules continue to be excluded and
that the Council be authorised to extend and amend the Collaboration Agreement
in respect of educational services at Hillside with the School upon the terms
set out in the circulated report; 2.
That the Director of Social Services, Health and Housing, the Council’s
Head of Participation and the Hillside Centre Manager, continue to be
designated to be the Representatives of this Council for the purposes of the
Collaboration Agreement. To carry out on
behalf of the Council all the delegated powers of such a representative, and
further delegates to the Director of Social Services, Health and Housing, the
Council’s Head of Participation and the Hillside Centre Manager the power to
appoint an alternate or deputy for the purposes of the Collaboration Agreement; 3.
That the Director of Social Services, Health and Housing be granted
delegated authority in consultation with the Head of Legal Services to
negotiate and settle the Deed of Variation and thereafter authorise the Head of
Legal Services to enter into the said Agreement and any associated
documentation. Reason for
the Decisions: The variation of the Collaboration Agreement
between the Council and the School will further enhance the provision. It will continue to allow for improved
management and oversight, to further enhance professional development
opportunities for all Hillside Education staff.
A Collaboration Agreement will ensure that suitable arrangements are in
place for the next seven years. Implementation
of Decisions: The decision will be implemented after the three
day call in period. |
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The Manager's Report on Hillside Secure Children's Home (Exempt Under Paragraph 13) (Deferred from the meeting of the 25th July 2019) Private
Report of the Director of Social Services, Health and Housing. Minutes: Decision: That
the report be noted. |
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The Regulated Service (Service Providers and Responsible Individuals) (Wales) Regulations 2017 (Exempt Under Paragraph 13) (Deferred from the meeting of the 25 July 2019) Report
of the Director of Social Services, Health and Housing Minutes: Decision: That
the report be noted. |
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Contractual Arrangements for a Telecare Installation, Maintenance and Removal Service Private
Report of the Head of Adult Services Minutes: Decision: That
the Head of Adult Services be granted delegated authority to enter into a
contract with Care and Repair Western Bay Limited for the provision of a
telecare installation, maintenance and removal service until 31 March 2020, with
an option to extend the contract until 31 March 2021. Reason for Decision: There
is insufficient competition by way of alternative experienced providers to
deliver the required Service and the current arrangement provides the Council
with best value of rmoney. Implementation of Decision: The
decision will be implemented after the three day call in period. |