Venue: Council Chamber - Port Talbot Civic Centre. View directions
Contact: Charlotte Davies
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Minutes from Previous Meeting PDF 157 KB Minutes: The
committee noted the minutes of the previous meeting. |
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Access to Meetings Access
to Meetings to resolve to exclude the public for the following item(s) pursuant
to Section 100A(4) and (5) of the Local Government Act
1972 and the relevant exempt paragraphs of Part 4 of Schedule 12A to the above
Act. Minutes:
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Celtic Leisure Annual Performance Review 2017-18 (Exempt under Paragraph 14) Report
of the Head of Transformation Minutes: Members were provided with
a private and confidential presentation updating them on the financial
performance of Celtic Leisure during the 2017 -2018 financial year, in
comparison with their submitted revised budget. Members asked several
questions in relation to the presentation and received appropriate responses. Members noted the report
and presentation. |
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Celtic Leisure First Quarter Performance Review 2018 - 19 (Exempt under Paragraph 14) Report
of the Head of Transformation Minutes: Members were updated on the
performance of Celtic Leisure during the first quarter 2018-19, in comparison
to the submitted business plan, as detailed within the private circulated
report. Members scrutinised the
private report in detail and asked whether the social value calculator could be
used for the Quarter performance reports. Officers informed members that they
would discuss with Celtic Leisure what data from the Social Calculator they can
include in the quarter Performance reports. Members noted the report. |
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-The Committee moved in to Public Session- |
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Pontardawe Arts Centre Business Plan and Cinema Development PDF 152 KB Head
of Transformation Additional documents:
Minutes: Members received information
on a new business Plan for Pontardawe Arts Centre and
for the Head of Transformation to be granted authority to engage with the Arts
Council for Wales to secure a capital grant towards the cost of a new cinema
development at Pontardawe Arts Centre. Members
commended the officers for this report and were pleased that the friends had
taken an interest and there was full engagement. Officers highlighted that the
fiends have been an integral part to the process and contributed to the
Business plan. Members
queried about what the design of the cinema would be. Officers explained that
the design team would make sure that the design is fit for purpose. Members
asked were there much activity at Pontardawe Arts
Centre weekly. Officers confirmed that the theatre was a very busy building as
it was utilised most weekends by dance and drama groups. It was also noted that
the studio and bar area are used to its maximum capacity. Members
referred to point 3 in appendix 1 to the report ‘employ sustainable strategies
that reduce the operating subsidy achieving a zero subsidy over time’ and asked
will this be a policy that will be equal to all leisure facilities. Officers
explained that there had been a reduction in the Princess Royal theatres
investment as the venue has a higher capacity and high profile artists. It was
noted that the cinema would assist in the reduction of the subsidy. Cllr.
Richards asked about point 3 in appendix 1 to the report ‘employ sustainable
strategies that reduce the operating subsidy achieving a zero subsidy over
time’ and asked Members
asked for clarity on the timescales of the development. Officers explained that
discussions would take place the first two weeks of December with the Arts
Council, then depending on the assessment of procurement there could be a
completion date for the end of 2020. Members
highlighted their concern in relation to the reduction of subsidy affecting the
staffs pay. Members questioned the marketing
of the venue. Officers explained that there had previously been a survey on
marketing which highlighted the importance of brochures still being available
as social media isn’t accessible to everyone. However, it was noted that social
media plays a part in marketing as parents would be tagged in Facebook posts
which promotes classes that are available at the venue. Members commended the
officers for the work they had achieved and highlighted that local officer and
Members know the theatre the best, however appreciate receiving new ideas. Members discussed and agreed
to ask Cabinet Board to consider including an additional recommendation for the
Business Consultant to guide the rate of progress towards a zero subsidy. Therefore following scrutiny,
it was agreed that Cabinet Board be asked to consider the following
recommendations: 1.
That the Pontardawe Arts Centre Business Plan as attached to the
circulated report be approved; 2. That delegated authority be granted to the Head of Transformation to commence a procurement exercise in partnership with the ... view the full minutes text for item 5. |
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Local Authority Partnership Agreement Performance Review 2017-18 (Presentation) PDF 157 KB Head
of Transformation Minutes: Members
received an update on the outcomes from the Local Authority Partnership
Agreement 2017 - 18 (LAPA). It was noted that the document is the authority's
annual Strategic funding agreement with Sport Wales. Members
also received a presentation on Physical Activity and Sport Service (PASS). Members
commended the officers for the presentation as they felt that they had a better
understanding of the work that the service do for the Community. The
Committee mentioned that the more social media coverage they can give on the
service would provide more engagement. Officers
informed the Committee that there was an intervention project in relation to
the negative and positive side to mobile phone use with children. It was
highlighted that when this work is piloted then a report would be brought back
to committee. Following
scrutiny, it was agreed that the report be noted. |
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Discussion on the Outcomes from The Cefn Coed Colliery Museum Tour Minutes: This
item was deferred to the Education, Skills and Culture Scrutiny Committee for
discussion. |
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Quarterly Performance Management Data 2018-2019 PDF 146 KB Report
of the Head of Participation Additional documents:
Minutes: Members were provided with
the quarter 2 performance management data, complaints and compliments for the
period 1st April 2018 to 30th September 2018 for Education, Leisure and
Lifelong Learning Directorate. Members focused on scrutinising the Leisure and
Culture aspect of the data only, as detailed within the circulated report. Members highlighted their
concern in relation to the data collected on libraries on the amount of books
issued rather than footfall and therefore questioned officers what the reason
for this change was. Officers explained that there were regulations on
capturing data on libraries and therefore specifies that it had to be collected
via book issues. Officers explained that a more detailed report on this issue
would be coming to a future meeting of the Committee. Following scrutiny, it was agreed that the
report be noted. |
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The Scrutiny Forward Work Programme 18/19 PDF 84 KB Minutes: Members
noted the Forward Work Programme. Members
requested that a 6 month monitoring report be brought back to the Leisure and
Culture Scrutiny Committee following the approval and appointment of a Business
Consultant for the Pontardawe Arts Centre Cinema
Development. |
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The Education, Skills and Culture Cabinet Board Forward Work Programme 18/19 PDF 224 KB Minutes: The
Forward Work Programme was noted. |