Agenda, decisions and minutes

Streetscene and Engineering Cabinet Board
Friday, 26th March, 2021 10.05 am

Venue: via Teams

Contact: Nicola Headon 

Items
No. Item

1.

Appointment of Chairperson

Minutes:

Agreed that Councillor A.Wingrave be appointed Chairperson for the meeting.

 

 

2.

Chair Announcements

Minutes:

Councillor M.Harvey was now the new Cabinet Member for Streetsene and Engineering.

3.

Declarations of Interest

Minutes:

The following Member made a declaration of interest and left the meeting before the commencement of the Item.

 

Cllr R.W.Wood             Re:  Home to School Transport (Private Item16) as his son uses this service.

4.

Minutes of Previous Meeting pdf icon PDF 75 KB

Minutes:

Decision:

 

That the Minutes of 22 January 2021, be approved.

 

5.

Arboricultural Management Plan pdf icon PDF 63 KB

Additional documents:

Decision:

That the Arboricultural Management Plan as detailed in Appendix A of the circulated report, be endorsed.

 

Minutes:

Decision:

 

Having given due regard to the Integrated Impact Assessment, as detailed in the circulated report.

 

That the Arboricultural Management Plan as detailed in Appendix A of the circulated report, be endorsed.

 

Reason for Decision:

 

To allow a consistent approach to tree management across the county borough.

 

Implementation of Decision:

 

The decision will be implemented after the three day call in period.

 

6.

Combined Highways and Neighbourhood Works Programme 2021/2022 pdf icon PDF 61 KB

Additional documents:

Decision:

That the Works Programme expenditure for 2021/2022, as detailed in Appendix A of the circulated report, be approved.

 

Minutes:

It was noted that after the three day call in period officers would be writing to all Members with detail of the works to be carried out in their wards under the new programme.

 

Decision:

 

Having given due regard to the Integrated Impact Assessment, as detailed in the circulated report.

 

That the Works Programme expenditure for 2021/2022, as detailed in Appendix A of the circulated report, be approved.

 

Reason for Decision:

 

To maintain assets for which the Council is responsible and address community concerns in relation to same.

 

Implementation of Decision:

 

The decision will be implemented after the three day call in period.

 

 

7.

Traffic Capital Programme 2021-2022: Proposed Traffic Regulation Orders pdf icon PDF 53 KB

Additional documents:

Decision:

That approval be granted to Traffic Section Officers, for the schemes contained within the Traffic Capital Programme 2021-2022 and be advertised in accordance with the statutory requirements, and that the schemes be implemented in accordance with the relevant statutory requirements contained within the current Road Traffic regulations, subject to there being no objections received. In the event of any objections being received in respect of any schemes, these will be reported back to the Streetscene and Engineering Cabinet Board for a decision.

 

Minutes:

Decision:

 

Having given due regard to the Integrated Impact Assessment, as detailed in the circulated report.

 

That approval be granted to Traffic Section Officers, for the schemes contained within the Traffic Capital Programme 2021-2022 and be advertised in accordance with the statutory requirements, and that the schemes be implemented in accordance with the relevant statutory requirements contained within the current Road Traffic regulations, subject to there being no objections received. In the event of any objections being received in respect of any schemes, these would be reported back to the Streetscene and Engineering Cabinet Board for a decision.

 

Reason for Decision:

 

The schemes are necessary in the interest of road safety and providing adequate parking provisions within the County Borough.

 

Implementation of Decision:

 

The decision will be implemented after the three day call in period.

 

8.

Road Safety Grant Schemes 2021-2022: Proposed Traffic Regulation Orders and Safe Routes in Communities pdf icon PDF 61 KB

Additional documents:

Decision:

That subject to Welsh Government Grant approval, permission be granted to Traffic Section Officers, for traffic regulation orders contained within appendix A of the circulated report, list of schemes for 2021-2022, and to be advertised in accordance with the statutory requirements. The schemes to be implemented in accordance with the relevant statutory requirements contained within the current Road Traffic regulations, subject to there being no objections received. In the event of any objections being received in respect of any schemes, these will be reported back to the Streetscene and Engineering Cabinet Board for a decision.

 

Minutes:

Officers explained that they had subsequently received the grants from Welsh Government and would now progress these projects.  Members had been notified about the grant awards in their respective wards.

 

Decision:

 

Having given due regard to the Integrated Impact Assessment, as detailed in the circulated report.

 

That permission be granted to Traffic Section Officers, for traffic regulation orders contained within appendix A of the circulated report, list of schemes for 2021-2022, and to be advertised in accordance with the statutory requirements. The schemes to be implemented in accordance with the relevant statutory requirements contained within the current Road Traffic regulations, subject to there being no objections received. In the event of any objections being received in respect of any schemes, these would be reported back to the Streetscene and Engineering Cabinet Board for a decision.

 

Reason for Decision:

 

The schemes are necessary in the interest of road safety within the County Borough.

 

Implementation of Decision:

 

The decision will be implemented after the three day call in period.

 

9.

Traffic Regulation Order/s: Taibach pdf icon PDF 51 KB

Additional documents:

Decision:

That approval be granted to advertise the Somerset Street and Somerset Lane, Taibach - Proposed Prohibition of Waiting at Any time traffic regulation order  (as detailed in Appendix A of the circulated report) and if no objections are received the proposals be implemented on site as advertised.

 

Minutes:

Decision:

 

Having given due regard to the Integrated Impact Assessment, as detailed in the circulated report.

 

That approval be granted to advertise the Somerset Street and Somerset Lane, Taibach - Proposed Prohibition of Waiting at Any time traffic regulation order (as detailed in Appendix A of the circulated report) and if no objections were received the proposals be implemented on site as advertised.

 

Reason for Decision:

 

        To prevent indiscriminate parking in the interest of road safety.

 

Implementation of Decision:

 

The decision will be implemented after the three day call in period.

 

10.

Traffic Regulation Order/s: Cimla and Neath pdf icon PDF 55 KB

Additional documents:

Decision:

That approval be granted to advertise the B4287 Cimla Road and Gnoll Access Lane West, Gnoll Park, Neath - Proposed Prohibition of Waiting, Loading or Unloading at Any time traffic regulation order. Gnoll Access Lane West and Lane from Beechwood Avenue to Gnoll Access Lane West, Gnoll Park, Neath –  Clear Way traffic regulation order (as detailed in Appendix A and Appendix B of the circulated report) and if no objections are received the proposals be implemented on site as advertised.

 

Minutes:

Officers explained that this was being undertaken for Streetcare Services as a result of quantum visitors visiting the park locally, resulting in traffic congestion and indiscriminate parking on the drive ways into the estate of the Cimla area, which was causing congestion and difficulty for vehicles to pass.

 

Decision:

 

Having given due regard to the Integrated Impact Assessment, as detailed in the circulated report.

 

That approval be granted to advertise the B4287 Cimla Road and Gnoll Access Lane West, Gnoll Park, Neath - Proposed Prohibition of Waiting, Loading or Unloading at Any time traffic regulation order. Gnoll Access Lane West and Lane from Beechwood Avenue to Gnoll Access Lane West, Gnoll Park, Neath –  Clear Way traffic regulation order (as detailed in Appendix A and Appendix B of the circulated report) and if no objections were received the proposals be implemented on site as advertised.

 

Reason for Decision:

 

To prevent indiscriminate parking in the interest of both pedestrian and road safety.

 

Implementation of Decision:

 

The decision will be implemented after the three day call in period.

 

 

11.

Traffic Regulation Order/s: Tonna pdf icon PDF 52 KB

Additional documents:

Decision:

That approval be granted to advertise the Henfaes Road and Park Street, Tonna - Proposed Prohibition of Waiting at Any time traffic regulation order (as detailed in Appendix A of the circulated report) and if no objections are received the proposals be implemented on site as advertised.

 

Minutes:

Decision:

 

Having given due regard to the Integrated Impact Assessment, as detailed in the circulated report.

 

That approval be granted to advertise the Henfaes Road and Park Street, Tonna - Proposed Prohibition of Waiting at Any time traffic regulation order (as detailed in Appendix A of the circulated report) and if no objections were received the proposals be implemented on site as advertised.

 

Reason for Decision:

 

        To prevent indiscriminate parking and assist in traffic flow in the interest of road safety.

 

Implementation of Decision:

 

The decision will be implemented after the three day call in period.

 

12.

Forward Work Programme 2021/2022 pdf icon PDF 71 KB

Minutes:

The Forward Work Programme was noted.

13.

Urgent Items

Any urgent items (whether public or exempt) at the discretion of the Chairman pursuant to Statutory Instrument 2001 No 2290 (as amended).

Minutes:

Because of the need to deal now with the matters contained in Minute No’s. 14 and 15 below, the Chairperson agreed that these could be raised at today’s meeting as urgent items pursuant to Statutory Instrument 2001 No. 2290 (as amended).

 

Reason:

 

Due to the time element.

 

14.

South West & Mid Wales Regional Civil Engineering Services Framework 2021 - 2025 pdf icon PDF 110 KB

Additional documents:

Decision:

That in accordance with the Councils Contract Procedure Rules Section 3, authorised officers be empowered to utilise the South West and Mid Wales Regional Civil Engineering Services Framework, as detailed in the circulated report.

 

Minutes:

Decision:

 

Having given due regard to the Integrated Impact Assessment, as detailed in the circulated report.

 

That in accordance with the Councils Contract Procedure Rules Section 3, authorised officers be empowered to utilise the South West and Mid Wales Regional Civil Engineering Services Framework, as detailed in the circulated report.

 

Reason for Decision:

 

To enable the timely procurement of Consultancy Services in accordance with Public Contract Regulations 2015 (Inc. Subsequent Amendments) and the Council’s own Contract Procedure Rules.

 

Implementation of Decision:

 

The decision will be implemented after the three day call in period.

 

15.

List of Approved Contractors pdf icon PDF 76 KB

Additional documents:

Decision:

That the following be included on the Approved List of Contractors in the categories below:-

 

Firm & Category

 

Bolt Alarm Response Ltd (B039)             

3

 

RTL Group T/A Roofing Tech (R040)     

15, 16, 17a-e

Minutes:

Decisions:

 

Having given due regard to the Integrated Impact Assessment, as detailed in the circulated report.

 

That the following be included on the Approved List of Contractors in the categories below:-

 

Firm & Category

 

Bolt Alarm Response Ltd (B039)             - 3

 

RTL Group T/A Roofing Tech (R040)      - 15, 16, 17a-e

 

Reason for Decisions:

 

To keep the List of Approved Contractors up to date and as far as possible, to ensure a competitive procurement process.

 

These recommendations to be adopted for the purpose of supplying a List of Approved Contractors for invitation to tender within the relevant category.

 

Implementation of Decisions:

 

The decision will be implemented after the three day call in period.

 

16.

Access to Meetings

To resolve to exclude the public for the following items pursuant to Regulation 4 (3) and (5) of Statutory Instrument 2001 No. 2290 and the relevant exempt paragraphs of Part 4 of schedule 12A to the Local Government Act 1972.

Minutes:

Decision:

 

That pursuant to Regulation 4(3) and (5) of Statutory Instrument 2001 No. 2290, the public be excluded for the following item of business which involved the likely disclosure of exempt information as defined in Paragraphs 12, 13 and 14 of Part 4 of Schedule 12A to the Local Government Act 1972.

17.

Home to School Transport (Exempt Under Paragraph 14)

Decision:

1.   That Rule 11 of the Contract Procedure Rules be suspended and authority be granted to the Head of Engineering and Transport to extend Home to School contracts, as detailed in the private circulated report.  

 

2. That a new framework for Passenger Transport Services (as detailed in the private circulated report) will be introduced from February 2022, be noted.

 

Minutes:

Decisions:

 

Having given due regard to the Integrated Impact Assessment, as detailed in the circulated report.

 

1.    That Rule 11 of the Contract Procedure Rules be suspended and authority be granted to the Head of Engineering and Transport to extend Home to School contracts, as detailed in the private circulated report. 

 

2.    That a new framework for Passenger Transport Services (as detailed in the private circulated report) be introduced from February 2022, be noted.

 

Reason for Decisions:

 

1.       Extending the contracts will ensure that the Councils budget is not affected by inflated costs being submitted as a result of the pandemic, it will also provide reassurance and security to operators who work for Neath Port Talbot County Borough Council.

 

2.       The new framework will provide greater flexibility when procuring transport requirements for the Council.

 

Implementation of Decisions:

 

The decision will be implemented after the three day call in period.