Agenda and minutes

Personnel Committee
Monday, 27th February, 2017 2.00 pm

Venue: Committee Rooms 1/2 - Port Talbot Civic Centre

Items
No. Item

1.

Member's Declaration of Interest

Minutes:

The following Member made a declaration of interest:-

 

Councillor Mrs S Miller           Report of the Head of Human Resources Re: Pay Policy Statement 2017/2018 – As she is an Officer of Unison within the ABMU.

 

 

 

2.

Pay Policy Statement 2017 / 2018 pdf icon PDF 136 KB

Additional documents:

Minutes:

Members received an update of the proposed Pay Policy Statement for 2017/2018, prior to presentation for approval at Council on 1 March, 2017.

 

It was noted that the format of the Pay Policy Statement had been revised in order to make the document more accessible.

 

RESOLVED:           that the report be noted.

3.

Revised Employee Code of Conduct DOTX 29 KB

Additional documents:

Minutes:

Members noted that all changes to the Employee Code of Conduct had been discussed with Trade Unions and a communication exercise would take place throughout the Authority.

 

RESOLVED:           that the revised Employee Code of Conduct, as detailed within the circulated report, be approved.

4.

Gender Pay Gap pdf icon PDF 123 KB

Minutes:

RESOLVED:           that this item be withdrawn from discussion at today’s meeting.

5.

Christmas and New Year Holiday Arrangements 2017/2018 pdf icon PDF 196 KB

Minutes:

Members discussed the opening/closing arrangements for the main Civic Offices during the Christmas and New Year Holiday period 2017/2018.

 

RESOLVED:           that the Christmas / New Year holiday arrangements for 2017/2018, as contained in the circulated report, be approved.

6.

Education Welfare Service Staffing Structure pdf icon PDF 207 KB

Additional documents:

Minutes:

Members discussed the circulated report which sought to amend the current staffing structure of the Education Welfare Service.

                      

RESOLVED:            a. That one post of Education Welfare Officer be re-designated to that of Manager at its original job evaluated Grade 10, and the employee with current lead responsibility for the service be confirmed in post with effect from 1 January, 2017;

 

b. That the post of Administrative Assistant Grade 3 within the Education Welfare Service be formally established, the employee currently undertaking this area of work, be confirmed in the post as permanent;

 

c. That two vacant posts of Education Welfare  Officers (Grade 7) be deleted;

 

d. That the post of Education Welfare Officer be formally established on the structure, the hours of work be increased from part-time to full-time and the employee who is currently engaged (via invoice reimbursement to the substantive school) be confirmed in post.

7.

Proposal to convert three fixed term Local Area Coordinator Posts into Permanent Positions pdf icon PDF 243 KB

Additional documents:

Minutes:

RESOLVED:           that the three fixed term Local Area Coordinators posts (Grade 8, scp 31-35) be converted into permanent positions.

8.

Review of Staffing Structure at Trem-Y-Mor Respite Service pdf icon PDF 414 KB

Minutes:

 

RESOLVED:           That the following changes to the staff structure at Trem-y-Mor respite service be approved:-

 

a. Three Apprentice posts be deleted;

b. One Residential Care Assistant (Grade 4) at 27.5 hours per week be created;

c.  One Business Support Officer Post (Grade 3) be increased from 18 hours per week to 23.25 hours per week

d. One Cook post (Vacant) (Grade 5) be reduced from 30 hours per week to 28 hours per week;

e. The cover budget be reduced by 2 hours per week.

9.

Community Independence Service Staffing Restructure pdf icon PDF 336 KB

Minutes:

 

RESOLVED:            That the current staffing structure of the Community Independence Service, be amended as follows:-

 

a.   One of the current 37 hour Service Coordinator posts (Grade 7) be deleted;

b.   A 37 hour Senior Community Worker post (Grade 6) (JEID 3701) be created.

10.

Amendments to Staffing Structure Brynamlwg Complex Needs Day Service pdf icon PDF 342 KB

Minutes:

RESOLVED:                 That the current staffing structure of Brynamlwg Complex Needs Day Service be amended as follows:-

 

a. The current 10 hour Lunchtime Domestic post (Grade 1) be deleted;

 

b. An additional 10 hour Kitchen Assistant post Grade 3 be created.

11.

Cam Nesa European Social Fund (ESF) Funding pdf icon PDF 228 KB

Minutes:

Members discussed the use of funding from Welsh Government in order to employ, subject to approval by WEFO.

 

                                  RESOLVED:           That the following posts be approved:-

 

a.    Cam Nesa Team Leader (F/T) - JNC 17-20

 

b.    Cam Nesa Youth Workers x 3 (F/T)  - JNC 13-16

 

c.    Cam Nesa Youth Support Worker (30 hrs) - JNC 13-16

 

d.    Cam Nesa Youth Support Worker (24 hrs) - JNC 13-16

 

e.    Administration Officer (18.5 hrs) - Grade 7

 

f.      Finance Officer (14.8 hrs) - Grade 7

12.

NPT Works Management Structure pdf icon PDF 232 KB

Minutes:

RESOLVED:           That the managerial structure in NPT Works, be amended as follows:-

 

a. The posts of Service Manager (Grade 10) and the Performance Manager (Grade 8) be deleted;

 

b. A new post of Contract and Performance Manager (Grade 8/9 subject to Job Evaluation) be created in order to performance manage the Contract until the end of March 2019.

13.

Restructure of Court Deputy Service pdf icon PDF 256 KB

Minutes:

Members were asked to approve changes to the staffing structure of the Court Deputy Section.

 

RESOLVED:           that the following amendments to the structure of the County Deputy Section be approved:-

 

a. One Deputy Manager post 1.00 fte (Grade7 – subject to Job Evaluation) be created;

 

b. Increase Court Deputy Case Officers (Grade 5) by 0.69 fte;

 

c.  Reduce Appointee Case Officer (Grade 4) by 0.19 fte.

14.

Urgency Action - 0015 pdf icon PDF 228 KB

Additional documents:

Minutes:

RESOLVED:

that the following urgency decision taken by the Head of Corporate Strategy and Democratic Services in consultation with the requisite Members, be noted:-

 

Urgency Action No. 0015

 

Restructuring for Corporate Strategy and Democratic Services.

 

15.

Urgency Action - 0312 pdf icon PDF 61 KB

Additional documents:

Minutes:

RESOLVED:

that the following urgency decision taken by the Head of Participation in consultation with the requisite Members, be noted:-

 

Urgency Action No. 0312

 

Establish posts following TUPE transfer of Welsh Government grants and services previously provided by NSA Afan.

 

16.

Access to Meetings

Minutes:

RESOLVED:            that pursuant to Section 100A(4) and (5) of the Local Government Act 1972, the public be excluded for the following items of business which involved the likely disclosure of exempt information as defined in Paragraphs 12 and 14 of Part 4 of Schedule 12A to the above Act.

17.

Adult Services Management Arrangements

Minutes:

Members discussed the private circulated report regarding the interim arrangements to cover the management and leadership responsibilities of the Head of Adult Services.

 

RESOLVED:           that the interim arrangements (as detailed in the private circulated report), be approved.

18.

Urgency Action - 0505

Minutes:

RESOLVED:

That the following private urgency decision taken by the Streetcare Services, in consultation with the requisite Members, be noted:-

 

Urgency Action No. 0505

 

Minor structure change in Streetcare Services.