Agenda and draft minutes

Annual Meeting, Margam Crematorium Joint Committee
Friday, 14th June, 2019 2.15 pm

Venue: On site

Contact: Jayne Woodman-Ralph 

Items
No. Item

1.

Appointment of Chairperson 2019-20

Minutes:

Prior to the election of the Chairperson and Vice Chairperson, Mr C.Griffiths opened the meeting.

 

RESOLVED:        That Councillor E.V.Latham be appointed Chairperson of the Margam Crematorium Joint Committee for the Civic Year 2019/20.

2.

Appointment of Vice Chairperson 2019-20

Minutes:

RESOLVED:        That Councillor S.Smith be appointed Vice Chairperson of the Margam Crematorium Joint Committee for the Civic Year 2019/20.

3.

Minutes of Previous Meeting pdf icon PDF 58 KB

Minutes:

RESOLVED:

That the Minutes of the previous meeting held on 22 March, 2019 be confirmed as a true and accurate record of the proceedings.

 

4.

Outturn Report and Annual Return 2018/19 pdf icon PDF 149 KB

Report of the Treasurer

Minutes:

The Treasurer gave an overview of the circulated report.

 

Members also discussed the best use of the monies within the Palm Sunday Fund. A report would be presented to Members at the next meeting of the Joint Committee, with regards the above, and this additional recommendation was reflected at decision No. 5 below.

 

RESOLVED:        1.    That the Outturn report for 2018/19 be approved;

 

2.        That the Annual Return, prior to Audit Certificate for the year ended 31 March 2019 be approved;

 

3.        That the Chairperson of the Margam Crematorium Joint Committee sign the Annual Return and it be submitted to the external auditors for consideration;

 

4.        That the Annual Governance Statement be confirmed;

 

5.        That a report on the proposed usage of the Palm Sunday Fund be brought to the next meeting of the Margam Crematorium Joint Committee.

5.

50th Anniversary Ecumenical Service pdf icon PDF 53 KB

Report of the Superintendent and Registrar

Minutes:

Members noted that the new 50th Anniversary commemorative plaque, as well as the original plaque to mark the opening of Margam Crematorium, would be placed in the office following completion of the new extension. Letters of thanks had been sent to those who had taken part in the commemorative service.

 

RESOLVED:        That the position in respect of the 50th Anniversary commemorations, be noted.

 

6.

Palm Sunday Service of Remembrance 2019 pdf icon PDF 48 KB

Report of the Superintendent and Registrar

Minutes:

RESOLVED:        That the position in respect of the Palm Sunday Service of Remembrance 2019, be noted.

 

7.

Qualifications Gained by Crematorium Staff pdf icon PDF 48 KB

Report of the Superintendent and Registrar

Minutes:

Members expressed their congratulations to Natalie Duggan on having passed her recent qualification in Cremator Operating Training Test during 2019.

 

RESOLVED:      That the report be noted.

8.

Service Level Business Plan Report pdf icon PDF 70 KB

Joint Report of the Clerk to the Joint Committee of Margam Crematorium and the Superintendent and Registrar

Additional documents:

Minutes:

RESOLVED:      That the report be noted.

 

9.

Applications for Cremations pdf icon PDF 62 KB

Report of the Medical Referee

Minutes:

RESOLVED:      That the report be noted

 

10.

Urgent Item

Any urgent items at the discretion of the Chairperson pursuant to Section 100B(4)(b) of the Local Government Act 1972

Minutes:

Because of the need to deal now with the matter contained in Minute No. 12 below, the item was considered at today’s meeting as an urgent item pursuant to Section 100B (4) (b) of the Local Government Act 1972.

 

Reason:

 

Due to the time element.

 

11.

Access to Meetings

Minutes:

RESOLVED:

That pursuant to Section 100A(4) and (5) of the Local Government Act 1972, the public be excluded for the following item of business which involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the above Act.

 

12.

Building Improvements and Maintenance

Minutes:

Members received an update on the progress and costings received in relation to the extension and chapel heating and ventilation system.

 

RESOLVED:      That the private report be noted.